DIV Advisor

Job Description

You will be working as an advisor within our new CIO Office. This team brings together all roles related to information management—from the privacy officer to the help desk, and from information security to DIV. You will work closely with an experienced DIV staff member who focuses primarily on mail processing and analog archives. You will tackle some tasks together. These include archiving documents, transferring records to the National Archives, and providing advice on the Archives Act. For other tasks, you will be the primary point of contact. Examples include: promoting DIV expertise among colleagues, participating in organization-wide working groups, and driving innovation and digitization of DIV work processes. 

In this role, you’ll work with many different colleagues, which makes the work varied and interesting. For example, you’ll advise our management team on policy documents, provide training on topics like SharePoint to new colleagues, participate in the project designing a new CMS, and assist with handling Woo requests. Of course, you won’t be on your own when carrying out these tasks. Your DIV colleague has extensive experience within the organization, your manager has a strong affinity for DIV, and if necessary, we occasionally bring in external help.  

Your key responsibilities at a glance:

• Handling mail registration and document archiving in accordance with legal and organizational requirements;
• Advising colleagues and the management team on information management in general and providing guidance within the CMS project in particular;
• Initiating improvement processes and helping to formulate a vision for the future of the field;
• Providing support to users of the various information management systems;
• Managing the paper and digital archives and coordinating with internal and external parties regarding these. 

Job Requirements

As a DIV advisor, you have a service-oriented attitude, but at the same time you ensure that agreed-upon guidelines are followed. You often act as a “helper,” but sometimes also as a “law enforcement officer.” You enjoy switching between these roles and keep an eye on both the outcome and the relationship. You’re skilled at conveying information—both in terms of content and presentation. You enjoy giving presentations and training sessions, and you have a keen eye for innovations in your field. In addition to your day-to-day DIV work, you see it as a challenge to elevate DIV tasks within the Senate to a higher level. 

What are we looking for in a candidate?

• HBO-level academic and cognitive abilities
• Several years of relevant work experience in the DIV field
• Some experience in coordination and/or project management
• Familiarity with legal issues such as the Wob and Woo
• Flexible and team-oriented personality
• Key competencies: attention to detail, customer focus, analytical skills, and the ability to work under pressure 

Terms of Employment

Salary level: Grade 10

Salary Description: The salary listed is based on a full 36-hour workweek.

Monthly salary: Min. €3,091 – Max. €4,921 (gross)

Employment Status: Fixed-term employment contract with the possibility of conversion to a permanent contract

Contract term: 1 year

Minimum number of hours per week: 32

Maximum number of hours per week: 36 

Other terms and conditions of employment

In addition to your salary, you will receive a flexible benefits package (IKB). The IKB consists of monetary benefits (16.50% of your gross annual salary) and time off. With the IKB, you can make choices that suit you and customize part of your employment benefits. For example, you can choose to have a portion of your monthly income paid out whenever you wish. You can also convert this budget into leave and vice versa, or spend it on tax-friendly purposes. The Dutch government is strongly committed to personal growth and career development and offers numerous opportunities for this. The fringe benefits include various study facilities, company fitness programs, full reimbursement of your public transportation costs for commuting, and partially paid parental leave. 

Details

• We’d like to give you a clear and comprehensive picture of the role, your colleagues, and the context of our organization. That’s why we’re organizing two in-person interviews at our office, where you’ll have the chance to talk with teammates and HR and get a feel for the atmosphere.
• Naturally, we also hope to get as complete a picture of you as possible. As part of this process, an assessment and reference check (both online and by phone) will be included in the selection process.
• In our relatively small organization, it’s necessary (and fun) to occasionally take on tasks outside your job description or work outside regular office hours.
• Conversely, you can also expect flexibility from us when it comes to balancing your work and personal life, and it is common practice within the organization to work partly from home, for example.
• Do you have any questions about the position? Please contact Robin de Raad, Head of the CIO Office, at 06-11312364.
• Do you have any questions about the process? Please contact Roel Joosten, HR Advisor, at 06 11750372.
• You can respond until June 24. 

Interested in applying?

The government is committed to fostering a diverse and inclusive organization. Working in diverse teams makes us more effective, more innovative, and makes the work more enjoyable. Everyone is therefore invited to apply.