Erasmus+ Internationalization Coordinator

Are you a strategically minded professional with experience in Erasmus+ and other European grant programs? Do you work with precision and a data-driven approach, and are you able to translate complex frameworks into concrete opportunities for strengthening internationalization in education and research?

In that case, we would love to meet you to discuss how you, as the HKU Erasmus+ coordinator, can help further develop international mobility, partnerships, and projects.

What is your role?

As the Erasmus+ Internationalization Coordinator, you areresponsible for coordinating Erasmus+ activities at HKU: from grant applications and contracting through to implementation, monitoring, and reporting. You play a key role at the intersection of strategy and policy development, partnerships & collaboration, and monitoring & reporting. You will serve as the point of contact for the National Agency.

Your duties will include:

Program Management and Grant Administration

• Actively monitoring developments within Erasmus+ and translating new regulations and funding opportunities into opportunities for HKU.
• Ensuring the correct interpretation and application of grant conditions and European regulations, including providing internal training and information on grant opportunities, rules, and protocols;
• Translating grant requirements into realistic and accurate budgeting and preparing and submitting grant applications (including KA1, KA2, and KA3 projects);

Strategy and Policy Development

• Encourage and support academies in strategically implementing internationalization and Erasmus+ in education, research, and collaboration.
• Translating European frameworks, including theErasmus Charter for Higher Education, intopractical policy frameworks and internal procedures.
• Preparing for and coordinatinginspections, audits, and monitoring by the National Agency and the European Commission.

Partners and Collaboration

• Coordinating and formalizing partnership agreements and monitoring agreements with international partners;
• Managing and supporting internal coordinators in maintaining and developing partner relationships;
• Act as a liaison in cases of difficulties with mobility programs, such as academic delays or failure to earn credits abroad, in coordination with academic and student affairs.

Monitoring and Accountability

• Monitoring completed and planned mobility programs and projects, including identifying risks and preparing forecasts for future applications;
• Ensuring timely and accurate reporting to grant providers;
• Monitoring multi-year budgets and maintaining an overview of the allocation of funds for mobility programs, activities, and projects;
• Ensuring and being ultimately responsible for accurate and complete record-keeping in the ORS Portal and the Beneficiary Module;
• Collecting, analyzing, and making data on mobility, budgets, partner agreements, and internal procedures accessible;
• Ensure that clear and up-to-date information about Erasmus+ is provided through internal and external channels.

What do you bring to the table?

You are an independent and proactive professional who maintains a clear overview, works meticulously, and easily switches between strategic, tactical, and operational levels.

In addition, you have:

• College or university level of work and thinking;
• Demonstrable experience with internationalization in higher education;
• Knowledge of and experience with Erasmus+ and/or other European grant programs;
• Understanding of administrative and decision-making processes within (higher) education institutions;
• Strong organizational and communication skills;
• Strong analytical skills and attention to detail when working with and advising on complex grant requirements and administrative procedures;
• Ability to collaborate with various stakeholders within a complex organization;
• Proficiency in Dutch and English, both spoken and written;
• An interest in art education and international collaboration within creative and cultural contexts.

What do we have to offer?

With us, you’ll work in an inspiring environment where internationalization is closely linked to education, research, talent development, and social impact. You can be completely yourself here. The school year has dynamic peak periods during which we all pitch in together, but this is balanced by a generous number of vacation days.

You will receive a salary in accordance with the HBO collective bargaining agreement (scale 10, ranging from a minimum of €3,826 to a maximum of €5,699 for full-time employment) and attractive employee benefits, such as opportunities for professional development, a year-end bonus, a Museum Year Card, a bicycle subsidy, and access to sports facilities.

Diversity and Inclusion

We believe it is important for everyone to feel welcome and valued. We believe that diversity enhances creativity and strive to bring together the various perspectives and experiences from society within our organization. We are actively taking steps to promote diversity and inclusion and collaborate with organizations that support us in this effort. In addition, we organize (internal) events and gatherings during Keti Koti, International Women’s Day, and participate in Pride Utrecht.

Apply

You can apply using the "Apply" button below. A cover letter is not required. However, we would like to receive your resume and answers to the questions below, so that we can get a good idea of what you bring to the table. The closing date for this position is April 3, 2026. Interviews will take place on April 14 (all day) and April 16 (morning). If you have any questions, please contact Bianca van Kester, Head of Quality & Internationalization, at Bianca.vanKester@hku.nl.

Three questions to start with

Question 1 – Describe a situation in which you were involved in applying for, managing, or accounting for a (European) grant (e.g., Erasmus+). What was your role, and what challenges did you encounter?

Question 2 – In your opinion, what role can grant programs (such as Erasmus+) play in strengthening education at an institution like HKU? Briefly describe how you would encourage the academies to take advantage of these programs and what motivates you to work with this type of program.

Question 3 – Suppose an academy wants to launch a new Erasmus+ project but has little experience with grant applications. How would you guide them from the initial idea through to the application?

About HKU

Utrecht School of the Arts (HKU) has eight academies spread throughout the bustling center of Utrecht. With over 4,000 students, it is one of the largest art colleges in Europe. We offer more than 50 creative degree programs at the associate degree, bachelor’s, and master’s levels. This is where art, creativity, and innovation come together.

The Erasmus+ Internationalization Coordinator works across the organization and is based within the Center for Research, Education, and Innovation (OOI). OOI consists of an enthusiastic team of education experts and researchers. OOI contributes to the development of flexible, innovative, and future-proof education. The department focuses on offering distinctive and future-proof education, and also supports practice-oriented research within HKU.

Within the OOI department, you will be part of the Quality and Internationalization team and will serve as a key liaison between international coordinators, project leaders within the academies, administrative departments, the board, and international partners.

Learn more about working at HKU