Executive Assistant to the Business Director

"The Van Gogh Museum inspires a diverse audience with the life and work of Vincent van Gogh and his era." All our colleagues contribute to this mission through their own expertise. Together, we are making great strides and remain open to what is happening around us. We like to lead the way and work closely with others to do so. We focus both on our immediate surroundings and on the international community. For the Management Support team, we are looking for anExecutive Assistant to the Business Director of the Van Gogh Museum

What will you be doing?

As an executive assistant, your primary role is to support the Business Director, Rob Groot. You serve as his right-hand person, and with your independent work ethic, you ensure that he can carry out his internal and external responsibilities. In addition, you will work closely with the Executive Assistant to the General Manager; you will serve as each other’s backup and together form a “two-person team” for all matters related to executive management.

The job responsibilities include secretarial, administrative, and organizational tasks: 

• The Business Director’s proactive and complex schedule and email management;
  
• Provide administrative support to the Head of the Operations Group/Department;
  
• Processing incoming and outgoing correspondence; 
  
• The processing of data and contracts in various digital systems, particularly CRM.
  
• Receiving visitors on behalf of the Executive Board;
  
• Organizing internal and external meetings;  
  
• Organizing gifts, trips, and accommodations;
  
• Provide support with expense reports (including creating purchase orders and processing credit card statements);
  

Who are you?

A high-level executive assistant who works independently, in a structured and detail-oriented manner, with excellent planning and prioritization skills, as well as strong communication skills (both written and verbal). You can thrive in a fast-paced environment and are not afraid to adapt quickly to ad-hoc requests.

• You have extensive experience in the field of high-level executive assistance, preferably assisting a member of senior management or a leader within an organization.
• You excel at managing complex schedules, prioritizing ad hoc requests, and managing your time effectively.
• You are flexible and have strong organizational skills; you can handle a hectic pace and keep a clear overview;
• You are a natural problem-solver who is good at anticipating future challenges and has a strong ability to empathize with others.
• You have a good command of Dutch and English;
• You have a professional appearance and are customer-oriented;
• You are attuned to the various interests at stake and are sensitive to organizational dynamics;
• You have experience with MS Office;
• You handle confidential information responsibly, and acting with integrity comes naturally to you.

Where will you end up?

In the heart of Amsterdam, you’ll find yourself in a collaborative and challenging work environment where you can seize every opportunity to bring out the best in yourself and your team. Here, you’ll advance your career and contribute to a cultural brand.

The Museum Collective Labor Agreement applies. This position is classified in pay scale 8. Among other benefits, we offer: a laptop, a phone, travel allowance, a generous pension plan, 8% vacation pay, a 3.4% year-end bonus, a museum pass, and a health plan worth 150 euros per year. In addition, there is the option to work in a hybrid format. 

Are you coming along?

Did this job posting spark your interest, and would you like to join our team? We’d love to have you! You can apply by clicking the “Apply” button. If you’d like to know more, please contact Cécile Schulte (team lead) at 06-31015324.

We are an organization for everyone, where we embrace the widest possible range of people. We believe that diversity is the foundation of creativity, relevance, and innovation. Every day, we work toward our mission to inspire a diverse audience and help people find new meaning and value in their lives. Of course, it doesn’t matter what your name is, where you’re from, what you look like, or what you believe in. So we’re here for you too, and you’re more than welcome to apply!