Workshop Coordinator

The Lorentz Center, a center for scientific workshops, is looking for a:

Workshop Coordinator (1.0 FTE)

Job posting number: 22-654

The Lorentz Center, based at Leiden University, is a workshop center that hosts weekly international meetings for groups of 25 to 55 scientists. At two different locations, we organize approximately 80 workshops each year covering virtually all fields of science. During a workshop, scientists meet in person and virtually to discuss developments in their field in an open and stimulating environment.

The initiative for a workshop comes from the researchers themselves. The Lorentz Center assists them with the preparations and handles as much of the organizational and administrative work as possible, so that the researchers can focus on the substantive content of their workshop. Each workshop has its own workshop coordinator, who independently and in close collaboration with the researchers handles the organizational preparation and execution of the workshop.

For more information about the Lorentz Center, visitwww.lorentzcenter.nl.

The work

• Maintain contact with academic organizers and workshop participants;
• Coordinating all logistical and facility-related matters, such as inviting and registering participants, maintaining the workshop website, booking hotels and restaurants, and liaising with suppliers;
• During the workshop week: welcoming participants, answering questions, and maintaining contact with various university departments (IT, Catering, Finance);
• Handling correspondence, primarily in English;
• Handling the administrative aspects of workshops using a Conference Management System, as well as monitoring and managing the finances;
• Coordination of an average of 15 workshops running simultaneously, each at a different stage of the organizational process.
• Other administrative and organizational tasks related to specific projects or the Lorentz Center as a whole.

The profile

• You are an enthusiastic and professional team member with a proactive, stress-resistant, and problem-solving attitude;
• You have strong social and communication skills and are service-oriented;
• You can switch quickly between different tasks and work accurately;
• You enjoy working in an academic environment and want to contribute ideas about our services and how to improve them;
• You have a college-level education and demonstrable experience in event planning;
• You have an excellent command of Dutch and English, both spoken and written, and you have extensive experience with common software such as MS Office, Adobe, and virtual meeting tools.

We offer

A versatile role within a close-knit team of fifteen colleagues, including six workshop coordinators. The position is preferably available starting December 1, 2022, in accordance with the Collective Labor Agreement for Dutch Universities, initially for a one-year term with the prospect of a permanent position upon satisfactory performance.

Depending on your education and work experience, the salary ranges from a minimum of €2,818 to a maximum of €3,764 gross per month for a full-time position (pay scale 8).

In addition, Leiden University offers attractive employment conditions. These include an end-of-year bonus (8.3%), a vacation allowance (8%), excellent training opportunities, paid parental leave, sabbatical leave, and the option to customize your employment conditions through a flexible benefits plan. You can find all the information about this at:www.werkenbij.leidenuniv.nl.

For more information about working at Leiden University, please visit:www.medewerkers.leidenuniv.nl.

Diversity

Diversity and inclusion are core values of Leiden University. Leiden University strives to be an inclusive community in which all students and staff feel valued and respected and can reach their full potential. We welcome diversity in experiences and perspectives because it enriches and strengthens our organization, as well as our teaching and research.

Information

For more information, please contact Anna Tudos, Institute Manager, at 071-527 5405 ortudos@lorentzcenter.nl.

(Anonymous) Job Application

Do you fit the profile described above and are you looking for a great job? Please send your application, including the job posting number, along with a cover letter and resume, by email to Eline van der Ploegat vanderploeg@lorentzcenter.nl by October 24, 2022.

Upon receipt of your cover letter and resume, personal data that could be traced back to your ethnicity, age, and gender will be anonymized. This is done with care, ensuring that no relevant information regarding the content of your cover letter or your stated work experience is lost. For candidates who are selected for an interview based on their motivation and relevant work experience, the full CV will be shared with the selection committee. Interviews will take place on October 31 and November 1, 2022.

Recruitment agencies are asked to refrain from contacting us regarding this job opening.