Board Secretariat Team Member

Staff member, ROM InWest Executive Secretariat  

32–40 hours – Haarlem – Hybrid 

About the course 

As a member of the Executive Secretariat team, you will work closely with the Executive Secretary to provide optimal support to the Executive Board, the Supervisory Board, the Management Team, and the shareholders in the decision-making process and the related administrative documentation.   

About ROM InWest 

ROM InWest is the regional development agency (ROM) of North Holland. ROM InWest facilitates the energy transition, food transition, circular economy, innovation in healthcare, and AI/digitalization by investing in North Holland-based companies (startups, scale-ups, and SMEs). Together with entrepreneurs, governments, and knowledge institutions, we aim to make our regional economy even more sustainable, inclusive, and resilient. 

What will you be doing? 

As a member of the board secretariat team, you will assist the board secretary in maintaining order and developing and upholding a consistent structure to ensure optimal support for the decision-making process. Your responsibilities will include:  

• Preparing management meetings and setting the agenda in consultation with the executive secretary   
• Minutes of management meetings (action items and decisions) 
• Preparing executive board meetings, supervisory board meetings, and shareholder meetings in collaboration with the board secretary 
• Assist the executive secretary with administrative tasks such as scheduling appointments, booking meeting locations, and ensuring that corporate processes for our stakeholders are properly managed (including document archiving, version control, and assigning and following up on tasks). 

Your profile 

At least 3–7 years of work experience as a secretary, administrative assistant, executive assistant, or legal support staff member in a dynamic political/administrative environment: 

• You can handle stress and keep an eye on the big picture 
• You are honest, service-oriented, and skilled at coordinating between different stakeholders 
• You are able to express yourself clearly in Dutch, both in writing and verbally 
• You hold your own in lively conversations and discussions, you’re not afraid to ask questions, and you’re eager to learn.  

At ROM InWest, we are committed to building a diverse team and fostering an inclusive culture where everyone feels valued and respected. We welcome new perspectives and experiences. Do you think this role is a good fit for you? Then we encourage you to apply!  

What do we offer you? 

• A challenging and independent role with significant responsibilities within a young, ambitious, and growing organization 
• A contribution to the successful growth of small and medium-sized enterprises, startups, and scale-ups in North Holland  
• Plenty of room to grow in your role 
• A relaxed and pleasant atmosphere where we work closely together and get along easily  
• A competitive salary, pension plan, vacation pay, fixed salary component, NS Business Card, and training opportunities 
• Hybrid work: partly from home and partly at our office at Dreef 40 in Haarlem.   

Apply 

Are you enthusiastic and do you see yourself in the profile above? Then apply via this link.The applicationdeadline is Monday, January 5. We’ll let you know soon whether we’ll invite you for an introductory meeting. There will be two rounds of interviews, at least one of which will take place at our office in Haarlem. These interviews will be held on January 15 and January 22, 2026. For questions about the position and the hiring process, please contact Sandra van Loon | Executive Secretary:sandra.van.loon@rominwest.nlor Andrea Joosse | HR & Inclusion Manager:andrea.joosse@rominwest.nl. 

Maybe we'll see you soon! 

Recruitment inquiries regarding this job posting are not appreciated