Secretary

What will you be doing? 

You will serve as the secretary, focusing primarily on supporting processes to ensure successful board meetings. You will be involved in the preparation, take minutes during the meeting, and ensure that the decisions made are properly followed up on. You understand the issues at hand and what is needed to ensure the decision-making process runs smoothly.

You’ll collaborate with colleagues on the team to discuss the schedule, procedures, and documents that need to be submitted to the board. If you identify areas for improvement or greater efficiency, you’ll propose solutions. With your help and support, the board and management team can make sound and transparent decisions based on a comprehensive, organization-wide perspective. You’ll always do this in collaboration with other colleagues within the department or beyond. Together with the two board advisors on the team, you ensure that the six mayors can effectively fulfill their roles on the board. 

In addition, you will interact with residents and businesses regarding general inquiries about the safety region and ensure that questions are forwarded to the appropriate departments within or outside the organization.

Who are you?  

Do you have an optimistic outlook and tend to focus on solutions and possibilities? Are organization and maintaining an overview your strongest skills? Are you meticulous, a true team player, and do you enjoy ensuring consistency among key decisions? Do you want to do your job a little better every day? Are you detail-oriented when it comes to deadlines and able to maintain a clear overview even under pressure? And are you a great colleague who enjoys helping others and appreciates a good joke and a laugh now and then?

You'll recognize yourself in this  

• At least a college-level standard of work and thinking
• Excellent written and verbal communication skills.
• At least several years of work experience as a secretary, preferably in a government organization or a similar work environment
• Experience with or knowledge of Safety Regions is a must.
• Familiarity with the iBabs conference system is a plus.

Here's what you'll get from us

At the Amsterdam-Amstelland Safety Region, you can work with a great team where you’ll have opportunities to grow in your role.

• Salary in pay grade 10 ranging from €3,581 to €5,356 per month, based on a 36-hour workweek.
• A job for 32–36 hours per week.
• An individual choice budget (ICB) of 18.63% of the gross annual salary.
• 176.2 hours of leave based on a 36-hour workweek, including 43.2 hours of overtime, with May 1 and May 5 as fixed days off.
• A one-year appointment, with the possibility of a permanent position.
• A generous pension plan through ABP, 70% of which is paid by us.
• The option to work remotely with a work-from-home allowance of €3 per day.
• Monthly health insurance premium.
• Free access to all sports facilities and classes at the fire stations.
• We place a strong emphasis on (personal) development, offering opportunities to participate in courses, training sessions, and workshops.
• The opportunity to take on an on-call position in addition to your regular job.

The team

You will be part of the Executive Team, which is part of the Executive and Communications (D&C) Department of the Amsterdam-Amstelland Safety Region. The Executive Team consists of 11 colleagues. They focus on various areas, ranging from political and administrative matters to legal issues and internal organization. The team members advise and support the Safety Region’s board, the commander/director, and management in handling a wide range of strategic and tactical issues. In addition, the team ensures high-quality and careful decision-making. In this way, the team members contribute to the functioning of the various management teams and departments so that they can optimally fulfill their roles in (administrative) meetings. They do this with great enthusiasm and professionalism, but above all with camaraderie and humor!

Want to learn more about our team and the Amsterdam-Amstelland Safety Region? Visit www.veiligheidsregioaa.nl  

Apply

Do you have any questions or comments after reading the job posting? If so, please contact:

Sarah Barsom, board and executive advisor. For questions about the job description, please email sarah.barsom@veiligheidsregioaa.nl or call 06 15 66 78 03.

George van Ee, corporate recruiter, for questions about the application process.

George.van.ee@veiligheidsregioaa.nl, or 06 15 69 46 19.

You can submit your response through Sunday, August 3

We are a safety region in the Netherlands made up of all kinds of people. For us, diversity is key to creativity, inspiration, innovation, and strong teams. Every day, we work to foster an open culture where there is room for everyone’s talents. No matter who you are, we’re here for you, and you’re more than welcome to apply!

Internal and external recruitment take place simultaneously, and an assessment may be part of the process.

We don't appreciate cold calls, but we do appreciate sharing!