Administrative Assistant

Where will you be working?  

With over 4,300 students, HKU is the largest university of the arts in the Netherlands and one of the largest educational institutions in Europe focused on art, culture, and the creative industries. HKU offers a wide range of programs across nine academies. 

HKU exists because creating art offers new perspectives, inspires stimulating interactions, and thereby gives shape and meaning to society and the challenges it faces. As HKU, we are at the heart of that society and strive to be as diverse and inclusive as possible. Our success depends entirely on the quality of our people and the ideas they bring. That is why we are curious about your talent and how you can make a difference for our organization.  

HKU Campus at IBB-laan/Pastoe Factory  

The HKU campus at IBB-laan/Pastoe Fabriek consists of four locations: The IBB-laan campus is home to the Design, Games & Interaction, and Music & Technology schools. Visual Arts is based at the Pastoe Fabriek and the Loods. The Creative Transformation school has its temporary home at Jaarbeursplein, in the Sijpesteijn office building. 

For this position, you may be assigned to any of the four buildings. Since you will be working as part of a team, your workdays and hours are already fairly set. 

What will you be doing? 

• As a Facilities Manager, you will be responsible for management, maintenance, and repair work on buildings, grounds, and equipment; 
  
• You will oversee the safety and use of the buildings; 
  
• You provide facility support, coordinate maintenance as needed, and perform (occasional) cleaning tasks;  
  
• You will serve as the point of contact for all users of our buildings (staff, students, and guests);  
  
• You provide support to HKU faculty, students, and staff in the delivery of instruction (assisting students with assignments and projects, setting up classrooms, using audiovisual equipment, etc.).
  

What do you bring to the table?

• A completed vocational education program (MBO level); relevant work experience is preferred; 
  
• Proficiency in Dutch and English; 
  
• You have a natural ability to work in a friendly and service-oriented manner, but you are also capable of taking decisive action when the situation calls for it;
  
• You have a real “can-do attitude” when needed: you assess the situation and act accordingly. Lifting and carrying are no problem for you;
  
• You enjoy working independently but also like working as part of a team;
  
• You are willing and able to work varying hours: shifts may be scheduled between 8:00 a.m. and 11:00 p.m. (Monday through Friday) and on Saturdays between 9:00 a.m. and 4:00 p.m.; 
  
• Knowledge of and experience with AV equipment is a plus; 
  
• A first aid certification or a willingness to obtain one; 
  
• You live in, or in the immediate vicinity of, the city of Utrecht. 
  

What do we offer? 

• In accordance with the collective bargaining agreement for higher professional education, the gross monthly salary for full-time employment is in pay scale 5 (€2,545 to €3,412);
  
• A vacation allowance (8%) and an end-of-year bonus of 8.3% are standard provisions of the collective bargaining agreement for higher professional education;
  
• Workdays and hours as scheduled, including at least two evening shifts per week (irregular hours allowance in accordance with the collective bargaining agreement for higher professional education);
  
• The appointment is for one year, with the possibility of renewal if performance is satisfactory;
  
• Time and resources to support your professional development, well-being, and long-term employability;
  
• A good pension plan, commuting allowance, parental leave, and much more.
  

Would you like more information and/or to apply? 

• If you have any questions, please feel free to contact Sander Bakker (Head of Administration) atsander.bakker@hku.nl.  
  
• You can apply through Sunday, November 16, by clicking the “Apply”button.
  
• The first meetings are expected to take place between November 24 and 28.

A cover letter is not required. However, we would like to receive your resume and your answers to the following questions, in your own words, so that we can get a good idea of what you bring to the table:

• What appeals to you most about the position of Administrative Assistant? And why?
  
• What skills do you have that are relevant to this position? And can you provide some practical examples?
  
• Can you give an example of a work situation that energized you?

This position is being advertised both internally and externally. In our selection process, we recognize the value that diversity brings to our organization. We do not welcome unsolicited recruitment efforts regarding this position.