Management Assistant, Inpatient and Outpatient Clinics

What will you be doing?

We are looking for a management assistant for the inpatient and outpatient departments at Jellinek Amsterdam. You are someone who enjoys helping others. You also have strong administrative skills, are good at multitasking and organizing, and feel at home in the field of mental health care.

Together with two direct colleagues, you will provide secretarial support to the operations and patient care managers at the clinic and outpatient center on Jacob Obrechtstraat in Amsterdam. This includes processing personnel changes, sick leave and return-to-work notifications, and maintaining the scheduling system. You will also schedule appointments and serve as a point of contact for team members on various topics. In addition, you will collaborate with the other management assistants at Jellinek Amsterdam and cover for one another during vacations.

A sample of your responsibilities:

• You will be responsible for entering and processing personnel changes, as well as sick leave and return-to-work notifications, in YouForce, and for maintaining the OWS scheduling program;
• Your responsibilities will include managing the managers' schedules, handling phone calls and emails, scheduling appointments, and placing orders;
• You will ensure that invoices and the (digital) petty cash are handled properly;
• You are the go-to person for the practitioners on the teams—this includes matters related to leave, scheduling group rooms, and all kinds of other questions;
• You know your way around Jellinek and Arkin and know where to go to get things done;
• Together with your colleagues, you will track registrations for internal training sessions, create onboarding schedules for new employees as needed, welcome new employees on their first day of work, and produce the weekly newsletter;
• You will ensure that work is planned efficiently and optimally and actively bring structure to day-to-day operations;
• You identify and document efficiency issues and propose practical improvements.

We offer you

• We are offering a one-year contract for 32–36 hours per week, with the intention of extending it or converting it into a permanent contract.
• Your work location is Jacob Obrechtstraat 92 in Amsterdam. You will alternate between working from home and on-site, spending at least 2 days a week at Jacob Obrechtstraat;
• Terms of employmentand compensation are in accordance with the GGZ Collective Bargaining Agreement. Depending on knowledge and experience, the position is classified in pay scale 40 or 45 (maximum €3,541 for pay scale 40 or maximum €3,863 for pay scale 45);
• An end-of-year bonus of 8.33%, 8% vacation pay, and you’ll build up a solid pension with the Healthcare and Welfare Pension Fund;
• For commuting and business travel, a second-class mobility card, which can also be used for OV-fiets, or a mileage allowance;
• Discounts on insurance from Univé and Centraal Beheer;
• A work-from-home policy that includes reimbursement for setting up a workspace and compensation for days worked from home;
• With 11 specialties across various locations, Arkin also offers many long-term opportunities for your professional development and personal growth;
• A flexible benefits plan that allows you to use your gross salary for additional vacation time, a bicycle purchase, and supplemental travel expenses;
• For your well-being, we offer an annual wellness budget of up to €100 (for full-time employees working at least 18 hours per week) and a wellness allowance of €500 (pro-rated based on hours worked), as well as access to the Nrgize platform for activities such as boot camp, yoga, and salsa dancing.

What do you bring to the table?

• You have a relevant MBO-4 diploma, such as in office and management support;
• You have experience with Microsoft Office (Outlook, Word, Excel, and PowerPoint), have an affinity for IT, and are able to quickly learn new systems;
• You are positive, welcoming, proactive, and solution-oriented.
• You work in a structured manner and are able to maintain a clear overview;
• You enjoy working in a small team and the dynamic atmosphere of a large department;
• You communicate clearly and effectively, both verbally and in writing;
• You handle confidential information with discretion and possess strong interpersonal skills, such as tact, a sense of proportion, and the ability to balance competing interests;
• Experience in a similar position is preferred;
• Experience with Youforce and OWS is preferred.

Careers

Jellinek is the leading expert in the field of addiction. Jellinek was the first in the addiction care sector to establish a TOPGGZ-accredited department, thereby providing high-quality care. Jellinek excels in both prevention and treatment. 

Jellinek is one of Arkin’s 11 specialties. Together, we are experts in the fields of psychiatry and addiction treatment. We are committed to fostering our clients’ mental resilience.

Want to learn more about this job opening?

For more information or if you have any questions about the position, please contact Lisa Bos (Operations Manager, Amsterdam Outpatient Clinic) at 06-15877527 orlisa.bos@jellinek.nl, or Annefleur Kok (Operations Manager, KBA, Amsterdam Clinic) at 06-21345458 orannefleur.kok@jellinek.nl

You can apply as long as the job posting is online. Once we have welcomed a new colleague, the job posting will be closed.

This job opening has been posted both internally and externally. In the event of equal qualifications, internal candidates will be given priority in the hiring process.