Management Assistant to the Board of Trustees

Who are you?

You are a stress-resistant organizer who is both assertive and adaptable. You have a good sense of proportion and can handle confidential information with care. You are flexible and service-oriented, and you view the fast pace of the executives as a challenge.

You have a perfect command of Dutch and a good command of English, both spoken and written. You have excellent knowledge of Office 365 and experience working in a digital environment. You enjoy welcoming guests.

What do you bring to the table?

•  a completed, relevant degree or certification (e.g., vocational training in executive assistance, management support specialist, or office management)
  
•  several years of work experience in executive and/or board support at a medium-sized or large organization
  
•  experience working effectively and collaborating well within a close-knit team
  

What will you be doing?

Together with your fellow executive assistant, you will assist the two board members so they can perform their duties effectively. You will serve as the primary point of contact for the chairman’s day-to-day affairs. Together with your fellow executive assistant, you will manage the entire workflow (process monitoring, prioritization, and follow-up on commitments) for the members of the executive board. You have a keen sense of the importance of current issues and are therefore able to anticipate the needs of the directors. You assist with the preparation of meetings and appointments by alerting the directors to relevant emails and appointments.

Who are we?

The six academies of the Amsterdam University of the Arts (AHK) prepare students for careers in the national and international fields of art, culture, and heritage. The Breitner Academy, the Academy of Architecture, the Conservatorium van Amsterdam, the Netherlands Film Academy, the Reinwardt Academy, and the Academy of Theatre and Dance offer programs at the bachelor’s and master’s levels.Quality is of the utmost importance in our education and the support we provide. We maintain an open-minded approach and strive to stay closely connected to the world around us. Part of this is fostering a diverse and inclusive work and learning environment where everyone feels at home and is free to be themselves.

The AHK is led by the Executive Board (CvB). The Executive Board oversees the management teams of the academies and the service bureau, monitors the quality of education and research, approves the budget, and is responsible for day-to-day operations. It ensures that developments in the fields of education, the professional sector, funding, and legislation and regulations are translated into policies for the organization. The Executive Board consists of two members: the chair and the vice-chair, supported by the Executive Office, of which your position is a part.

The position is classified in pay grade 8 (management support staff – C, up to €4,085.57 gross per month for full-time employment). Employment and compensation are in accordance with the collective labor agreement for higher professional education (CAO-HBO); salary placement depends in part on education and experience. We offer a competitive benefits package, including 53 vacation days per year. We are initially offering a one-year contract with the possibility of extension.

Is this job right for you?

For more information about the position, please contact Roos Eijsten (Head of the Executive Office) at 06-12776414 or roos.eijsten@ahk.nl. Please send your application, including a cover letter and resume, by email to the Amsterdam University of the Arts, attn: Roos Eijsten, by June 16 at the latest, via vacature-sb@ahk.nl Please include the subject line “Management Assistant, Executive Board” in your application. Will you be our new colleague? If so, we will require a Certificate of Good Conduct (VOG) upon your start date.

The first round of job interviews will take place on June 20, and the second round on June 25