Management Assistant

About the Louis Bolk Institute

The Louis Bolk Institute is a non-profit, independent research institute. We have been in existence for over 45 years, and together with our 58 colleagues, we develop knowledge using an integrated approach and a systems perspective. We work to strengthen natural systems and processes, whether in an agricultural area, a business, an urban neighborhood, or with a patient. We do this in collaboration with stakeholders using participatory methods. In this way, we make a concrete contribution to health and vitality, a resilient natural environment—including the food system—and a sustainable living environment.

The organizational environment in which you will be working consists of two members of the executive board, one of whom is the CEO. This organization has a Supervisory Board and a Works Council. The secretariat consists of two colleagues.

What will you be doing as a Management Assistant with us?

Your primary responsibility is to support the two members of the executive board and ensure they can perform their roles to the best of their ability. You will have a wide range of responsibilities, with opportunities to take on additional tasks that align with your interests. You will schedule and organize appointments (internal and external) for the executive team, manage their calendars, take meeting minutes, and organize internal and external events for the organization. As a team player, you will tackle these tasks together with your colleagues in the secretariat.

What are your job responsibilities?

• Complex calendar management
• Coordinating the staffing of the secretariat
• Coordinate the implementation of improvements to work processes and the establishment of standards within the secretariat
• Assists the director with communications and internal and external meetings
• Take minutes and summarize various meetings, and follow up on actions
• Assist with drafting letters and other correspondence (digital or by mail)
• Supporting and advising management on the execution and implementation of (new) policies
• In addition, you and your colleagues in the administrative office will handle incoming emails, phone calls, and mail

What do we expect from you as a Management Assistant?

We are looking for someone who is professional (a good fit for the foundation), available during regular office hours, takes initiative, and is a good team player. With an eye for detail, you are confident in taking on tasks, organizing them, and making decisions. You are skilled at managing calendars and email, organizing meetings and larger gatherings, and taking minutes. You work independently but regularly seek feedback. You frequently consult with colleagues in the secretariat and researchers to ensure the approach is appropriate. You are able to serve as an extension of the executive board when it comes to internal accountability and the board’s accessibility.

• A relevant degree or courses equivalent to a bachelor's degree, or comparable experience
• At least 5 years of experience in a similar independent role
• Proficiency in Dutch and English
• Proficiency in common office software such as Word and Excel, and experience with Outlook for email and calendars
• Problem-solving skills, an understanding of processes, attention to detail, and a practical, results-oriented mindset
• Hybrid work is possible to a limited extent, subject to consultation

What do we offer you as a Management Assistant?

You can expect a lot from us. You’ll be joining an ambitious company where the workplace isn’t dominated by hierarchy, but by an informal atmosphere.

• We offer you, among other things:
• A one-year contract with the possibility of a permanent position
• A dynamic and challenging people-oriented work environment
• A gross monthly salary of €2,600.00–€4,150.00 based on a full-time 38-hour workweek
• 8% vacation pay, and through the flexible compensation plan, you can exchange certain pay components for benefits such as a contribution toward an electric bike or additional vacation days
• An easily accessible workplace in Bunnik by car or public transportation
• 25 days off per year based on full-time employment
• Good pension plan
• An appropriate travel expense policy
• Opportunities and resources for personal development

Apply now!

Please send your application to solliciteren@louisbolk.nl. For more information about this position, feel free to contact Klaas Berkhof (HR Manager). You can call the administrative office at 0343 523 860.

Deadline: April 17