Executive Secretary, Finance

Finance is a dynamic department with a lot of responsibility. Management is looking for someone who can maintain an overview, contribute ideas, and keep the lines of communication open. Someone who isn’t daunted by a busy schedule or sudden changes, but stays calm and ensures that everything runs smoothly. Does this sound like you? Then you’ll be a perfect fit for this team.

What will you be doing?

Arkin Finance comprises several departments, including Healthcare Sales, Financial Administration, Healthcare Administration, and Control. You are the connecting link that ensures information, agreements, and people work together seamlessly.

As an executive secretary, you provide professional and process-oriented secretarial support. You manage complex schedules and oversee the executive team’s correspondence and email. You incorporate input from the executive team into the annual plan and quarterly reports. You organize and ensure efficient and optimal planning of work activities. You prepare meetings and facilitate the recording and follow-up of agreements and decisions made during meetings, and provide support with reports and presentations. This also includes drafting letters, emails, memos, PowerPoint presentations, and any news releases. You also organize events.

You will work alongside the Finance Department’s administrative assistant, and you will cover for each other when one of you is absent. Together, you will ensure that someone is physically present on-site throughout the week. You will serve as the department’s eyes and ears and handle gestures of support during both happy and difficult times. You will assist with projects and perform light HR administrative tasks, such as recording leave hours and processing changes and alerts in the HR information system.

We offer you:

• Terms of employment in accordance with the GGZ Collective Bargaining Agreement, pay scale 50 (min. €3,456 and max. €4,579 gross based on a 36-hour workweek);
• This is a position for 32 to 36 hours per week, with the intention of converting it to a permanent position if the candidate performs well;
• An end-of-year bonus of 8.33% and 8.33% vacation pay;
• You are building up a solid retirement pension with the Healthcare & Welfare Pension Fund.

In addition, Arkin offers a number of attractive employment benefits:

• For commuting and business travel, you will receive a second-class transit pass, which can also be used for OV-fiets, or a mileage allowance;
• Discounts on insurance from Univé and Centraal Beheer;
• A work-from-home policy that includes reimbursement for setting up a workspace and compensation for days worked from home;
• With 11 specialties across various locations, Arkin also offers many long-term opportunities for your professional development and personal growth. To this end, we offer a wide range of training programs;
• A flexible benefits plan that allows you to use your gross salary for additional vacation time, a bicycle purchase, and supplemental travel expenses;
• For your well-being, in accordance with the collective bargaining agreement, you’ll receive an annual wellness budget of €1,000 (pro-rated based on your employment status) and an annual vitality budget of up to €100 (for permanent employees working at least 18 hours per week), as well as access to the Nrgize platform to participate in activities such as boot camp, yoga, and salsa dancing. In addition, you’ll receive unlimited access to GoodHabitz’s online course offerings.

What do you bring to the table?

You’re someone who thinks ahead, sees the big picture, and knows what’s needed before anyone asks. You value structure and clarity, but can also adapt quickly when plans change. You communicate clearly and professionally, and know when to take the initiative or when to wait and see. You’re reliable, meticulous, and stay calm even when the pace is fast. A sense of humor and the ability to keep things in perspective help you maintain balance even during busy periods.

We would also love to hear from you if you:

• You have a college-level education and demonstrable experience as an executive secretary;
• Excellent proficiency in MS Office 365 (Outlook, Teams, PowerPoint);
• Have experience with complex schedules, minute-taking, and project support. Familiarity with a finance department is a plus;
• Have a basic understanding of HR or personnel administration;
• Strong writing skills for correspondence and reports;

A Certificate of Good Conduct (VOG) is a standard part of our hiring process, ensuring that we work together to create a safe and reliable work environment.

Careers at Arkin

Arkin is the leading mental health care provider in the Randstad region, offering 11 specialties.Together, we are expertsin the fields of psychiatry and addiction treatment. We are committed to fostering the mental resilience of our clients.

Arkin employs approximately 4,000 dedicated, passionate professionals who are not afraid to take risks. They are constantly seeking customized solutions for their clients. Quality is what matters, time and time again. We therefore encourage employees to continue developing their expertise through comprehensive training programs. We also encourage employees to develop innovative ideas and work them out in multidisciplinary teams. At Arkin, we believe that innovation is essential to keeping healthcare affordable and accessible.

Our office is located on Klaprozenweg in Amsterdam North, at the NDSM. Arkin is easily accessible by public transportation.

Interested? 

For more information about this position, please contact Marco Elout, Director of Finance, at 020 5905011. He will be happy to tell you more and answer any questions you may have. This position is open to both internal and external candidates. Internal candidates will be given priority in the hiring process. The application deadline isNovember 30.

We prefer to find new colleagues ourselves; we feel that’s a more personal approach. Therefore, unsolicited sales calls are not appreciated.