Executive Assistant to the General Manager
The Dutch National Opera & Ballet is one of the largest cultural organizations in the Netherlands and is located in the heart of Amsterdam. With over 650 colleagues representing more than 30 nationalities, we work together every day to enrich the lives of as many people as possible through the wonder, beauty, and meaning of opera and ballet. Every detail counts, which is why we value craftsmanship in every part of our organization. Would you like to use your experience and enthusiasm to contribute to this?
About us
The Dutch National Opera & Ballet is one of the largest cultural organizations in the Netherlands and is located in the heart of Amsterdam. With over 650 colleagues representing more than 30 nationalities, we work together every day to enrich the lives of as many people as possible through the wonder, beauty, and meaning of opera and ballet. Every detail counts, which is why we value craftsmanship in every part of our organization. Would you like to use your experience and enthusiasm to contribute to this?
Who We're Looking For
You are an experienced executive assistant who is accustomed to working in a dynamic environment and thrives on providing optimal support to the CEO. You have strong communication skills, can work independently, are detail-oriented, can set priorities, and know how to handle confidential information appropriately. You have strong digital skills, are comfortable using Outlook and Word, and quickly adapt to new systems. You have excellent written communication skills, whether drafting clear reports, formal letters, or accessible emails.
What are you going to do?
As an executive assistant, you will provide organizational and administrative support to our general director. You will be responsible for managing his schedule and will be involved in preparing for and taking minutes at meetings. You will work closely with the assistants to the opera and ballet directors and will regularly coordinate with the policy secretary. You will also maintain regular contact with external parties such as (the offices of) city council members, government agencies, sponsors, and fellow international directors. You will schedule appointments, coordinate the flow of information, and ensure that processes run smoothly. In addition, you will provide secretarial and organizational support to the Board of Trustees.
The main duties and responsibilities of this position are:
- complex calendar management;
- scheduling and organizing both internal and external meetings;
- monitoring action items and deadlines;
- preparing for and taking minutes of meetings;
- drafting emails and letters;
- booking travel and accommodations;
- welcoming visitors and guests.
What we expect from you
You are a team-oriented and solution-focused professional who enjoys providing the best possible support to an executive. You understand what it takes to keep things running smoothly and take the initiative to make it happen. Collaboration comes naturally to you, because you know that effective support depends on effective coordination and communication.
You have extensive experience in a similar support role and feel right at home in a fast-paced environment where quick thinking is the norm and plans can change unexpectedly.
An interest in opera and ballet—or simply a curiosity about these art forms—is welcome, but not required.
What we offer
- a one-year contract with the possibility of a permanent position;
- a salary ranging from €3,134 to €4,344 (for a 38-hour workweek), depending on your knowledge and experience. This amount does not include vacation pay;
- 30 vacation days and 5 compensatory time off days (for full-time employees);
- 8% vacation pay and a good pension plan;
- an attractive package for our opera and ballet performances;
- education and training opportunities;
- a contribution toward a gym membership;
- a travel allowance of €0.23 per kilometer for trips of 8 kilometers or more one way;
- The NO&B collective bargaining agreement applies to this position;
- You’ll be working in a unique location in the heart of Amsterdam, surrounded by creativity and craftsmanship.
Interested?
Are you interested in this position? Please submit your resume and cover letter by April 21, 2025, using the“Apply”button on our website. We process applications through our HR software, so please do not apply via email. We aim to respond to your application within one week of the job posting’s closing date.
The Dutch National Opera & Ballet is committed to diversity and inclusion. Everyone is welcome to apply.
Contact
If you have any questions about the position or the application process, please contact Susan van der Meulen, HR Advisor, at s.vdmeulen@operaballet.nl.
