Financial Administration Coordinator

The Valkhof Museum is currently undergoing a major renovation. The museum is being extensively renovated and will reopen at the end of 2025. Until then, the museum is located at its temporary site at Keizer Karelplein 33.

The nearby Museum Kam serves as our research center for Gelderland archaeology. And our colleagues at the Gelderland Archaeological Depot are responsible for the care of Gelderland’s archaeological finds, on behalf of the province of Gelderland. In 2025, a new depot will be built to house this collection. It will be the largest archaeological depot in the Netherlands.

Job Description

As Financial Administration Coordinator, you will supervise the financial staff and efficiently and effectively coordinate the financial department’s operations. You will focus on providing advice, executing tasks, and ensuring accountability, with the goal of creating an effectively and efficiently organized financial administration team that functions optimally. The position reports directly to the Chief Financial Officer.

Your main responsibilities:

• Coordinating a department organized efficiently around processes, systems, and procedures (including those related to financial and payment systems);
  
• Managing the financial administration staff member, evaluating their performance, and providing guidance, encouragement, motivation, and coaching to that end;
  
• Contribute to the development and implementation of multi-year strategic policies for financial administration;
  
• Making recommendations for improvements regarding the desired structure of the administrative organization, processes, and procedures; collecting and processing data; identifying inconsistencies; and performing audits and corrective actions;
  
• Submitting payroll changes to the payroll processing company, preparing and verifying accurate payroll records;
  
• Developing, advising on, and implementing risk management;
  
• Filing tax returns, advising on and handling tax matters;
  
• Translating requirements regarding management information;
  
• Preparing and providing advice on the deliverables of the Planning & Control cycle (such as annual budgets, multi-year forecasts, periodic reports, and accountability documents);
  
• Preparing and supervising audits;
  
• Managing the insurance portfolio and the portfolio related to structural grant applications.
  

Who are you:

• You have at least 5 years of relevant professional experience in financial administration;
  
• You hold at least a bachelor's degree (e.g., in Human Resources or Finance and Control);
  
• You have 3–5 years of experience in a managerial role;
  
• You have knowledge of and experience with industry-specific software. Knowledge of Exact Online is a plus;
  
• You are observant and have experience with project-based work;
  
• You have strong analytical skills and are results-oriented;
  
• You have excellent written communication skills;
  
• A coaching leadership style is a good fit for you;
  
• You have a good command of Dutch and English.
  

What we offer:

• A gross monthly salary in pay scale 11 of the museum collective bargaining agreement, up to a maximum of €5,075.00 based on a 36-hour workweek (depending on work experience).
  
• An appointment initially for one year, with the possibility of extension.
  
• Opportunity to participate in in-company training sessions and courses.
  
• A year-end bonus of 3.4% and a vacation allowance of 8%.
  
• You and up to four guests can visit the Valkhof Museum for free whenever you like.
  
• Regular fun social, cultural, and sports activities.
  
• Option to work from home part-time.
  
• The choice between a travel allowance (for distances of 10 km or more) of €0.23 per kilometer up to 30 kilometers one way, or a travel allowance based on second-class public transportation fares.
  
• Participation in the personal choice budget.
  
• Option to purchase additional leave hours.
  

Would you like to contribute as a financial administration coordinator?

The Valkhof Museum strives to be an inclusive organization, so it doesn’t matter to us where you were born, what you believe in, or who you love. We’re curious about your talents and how you can make a difference at our museum.

We believe that good employment conditions are just as important as a pleasant work environment. Short lines of communication, mutual respect, and informal working relationships all contribute to this.

In addition, the museum aims to be a place for artistic development and creative challenges for both staff and visitors.

Want to comment?

If you have any questions or are unsure whether you are a good fit, please contact Bart Weggemans, Financial Director, at 06-12404413.

Please send your application, including your resume, to the Valkhof Museum, attn: Agnes van Nassau, HR Manager, via email at vacatures@valkhofmuseum.nl.