Department Assistant

The Rijksmuseum belongs to and is for everyone. That is why our goal is to promote equality, diversity, and inclusion. We warmly invite interested candidates to apply.

The Collections Office and the Collections Departments are looking for a:

Department Assistant (F/M/X),32 hours per week

Position

This position is for both the Collections Office and the Collections Departments (comprising the Fine Arts, History, and National Print Room departments). The Collection Departments are responsible for the various art and history collections within the Rijksmuseum, and the Collections Office is responsible for collection and exhibition management. It is a dynamic department where, among other things, the digitization of the collections and the production of all exhibitions take place. All of these departments are led by a total of six heads. You will help bridge the connection between these two departments!

In this role, you will work closely with the existing department assistant. You will also cover for each other when one of you is absent; together, you form a true team.

As a department assistant, you serve as a key link between the various department heads, the staff, the sub-departments, and the rest of the museum. In addition to your own (ad hoc) tasks for each assigned department head, you will also be responsible for overarching duties. You actively contribute ideas, thereby improving the many processes and workflows where there is still room for your input.

Work

• General secretarial (administrative) duties for the department heads.
• Calendar management.
• Customer Relationship Management.
• Scheduling, preparing, and taking minutes for meetings.
• The primary point of contact for departments regarding practical matters.
• A logistical hub for organizing substantive events such as conferences, seminars, presentations, etc.
• Provide support for cross-departmental projects.

Profile

• An enthusiastic, positive, and energetic person.
• Is able to collaborate and build connections.
• Professional and service-oriented.
• Excellent communication and organizational skills.
• A hands-on approach.
• Flexible and proactive.
• Be able to set priorities independently.

Requirements

• At least a college-level standard of work and thinking.
• About 5 years of experience in a similar position.
• Several years of experience in project-based work.
• Excellent proficiency in Outlook, Word, Excel, and PowerPoint.
• Excellent verbal and written communication skills in Dutch and English.
• Experience handling confidential information.
• Experience in taking minutes at meetings.

Terms of Employment

The salary ranges from a minimum of €2,485 to a maximum of €3,111 gross per month (scale 7), based on a 36-hour workweek, excluding vacation pay (8%) and a 3.4% year-end bonus. The Museum Collective Labor Agreement applies. The appointment is for a period of one year. Commuting expenses for public transportation are reimbursed at 100% for one-way trips starting at a commuting distance of five kilometers.

Information

For further information, please contact Cathy Jager, Head of Collections, at C.Jager@rijksmuseum.nl. If you have any questions about the application process, please contact Marijn Hovingh, Recruiter, at m.hovingh@rijksmuseum.nl or 020 674 7000.

Apply

We warmly invite all interested candidates to apply. The application deadline is May 2, 2022. Applications must be submitted exclusively via the application form on our website. Please submit your resume and cover letter separately, both in PDF format. Only complete applications will be considered. The first round of interviews will take place on May 4, 2022, and the second round on May 6, 2022.

Recruitment agencies are asked to refrain from contacting us regarding this job opening.