Administrative Assistant

What will you be doing? 

As an administrative assistant, you will be helping to shape a new role:

• You will be responsible for managing the administrative tasks related to the guest instructors who teach at our school. These administrative tasks play a key role in our educational support process. Our network consists of over 350 instructors.
• You will also be responsible for reviewing and issuing model agreements. You will ensure that all necessary formalities associated with the model agreement—such as the tax review and the Certificate of Good Conduct—are in order and are documented in the digital file. 
• You will monitor the invoicing process, verify the accuracy of invoices, and encourage guest lecturers to submit their invoices on time.
• You will prepare management reports for the controller, the education manager, and the Management Team; you will help develop strategies for effectively aligning work processes; and you will contribute to the further automation of these work processes in conjunction with the HR2day HR software package.
• You will work independently and coordinate your work as needed with staff from the academic office and academic support services, the financial and administrative assistant, and the controller at the AHK service bureau.
• Your supervisor is the faculty manager. 

What do you bring to the table?  

• You enjoy taking responsibility for your own set of tasks and shaping a new role 
• You handle peak workloads well and work with precision 
• You’re perfectly capable of working independently, but you also enjoy working with others 
• You are accustomed to working with various information and communication systems; experience with an HR system is a plus
• You are familiar with Office and have extensive experience working with Excel
• Proficiency in spoken and written Dutch is required
• You do not need a background in finance or accounting to perform this job

This is us 

The Amsterdam Academy of Architecture is one of the leading design schools in the Netherlands. We offer master’s-level education and research in the three disciplines of architecture, urban planning, and landscape architecture (MSc). What sets the Academy’s design programs apart is its educational model: the combination of study and work, known as the concurrent model. Additionally, the (partially) interdisciplinary curriculum is one of the pillars of our educational vision. The academy forms an inspiring, international community of 350 students, approximately 35 permanent staff members, and around 350 guest lecturers annually, drawn from the (international) professional field. The academy is part of the Amsterdam University of the Arts (AHK) and is housed in a nationally designated historic building complex on Waterlooplein in the heart of Amsterdam.

We are building a sustainable future. The academy recognizes the urgency of the situation: many of the challenges related to climate change, water issues (sea-level rise and flooding), the circular economy and circular construction, and declining biodiversity (to name just a few) are complex spatial challenges. The academy sees it as part of its responsibility to equip future generations of designers in the spatial domain with the necessary knowledge and skills to play a meaningful role.  

What do we offer? 

The Academy of Architecture consists of a small team of permanent and temporary staff members. Within the academy, we strive to create an inclusive learning and working environment that serves as the foundation for quality, new ideas, and creativity. Students, faculty, and staff should feel welcome and valued at every level of the organization and be given the opportunity to develop their talents. This is a priority in the curriculum, the composition of student and faculty groups, and within the team itself. We form a close-knit community that we cherish.   

The Academy of Architecture offers a pleasant working environment in central Amsterdam. The position is classified in pay grade 8 (minimum €3,091.78 and maximum €4,085.57 for a full-time appointment). The AHK offers attractive terms of employment in accordance with the collective labor agreement for higher professional education (CAO-HBO), including an end-of-year bonus of 8.3%, an ABP pension plan, generous vacation time, a generous travel allowance, and opportunities for study and professional development. This is a one-year appointment with the possibility of extension. If you join the AHK, we will require a Certificate of Good Conduct (VOG) upon commencement of employment.  

Is this job right for you? 

We look forward to receiving your resume and cover letter. Please send your resume to Almiqui Deetman atvacature-avb@ahk.nl.The application deadline is Thursday, January 25, at midnight. The first round of interviews will take place in late January or early February. We aim to complete the hiring process by March 1.

If you have any questions, please feel free to contact Esther Mapp, Faculty Manager, atesther.mapp@ahk.nl; she will be happy to answer them. 

Would you like to know more?

Would you like to learn more about the Academy of Architecture? Visit our website to read more about our programs, research, educational model, and (international) community atwww.bouwkunst.ahk.nl. 

We would like to assemble our team ourselves, so we will not be considering any recruitment efforts in response to this job posting.