Executive Secretary

You may know us from our child health clinics, where we literally bend over babies and toddlers and serve as a trusted resource for their parents, answering all their questions. But even after that, we continue to follow the children’s development and are there for them and their parents along the sometimes winding path to adulthood. Yes, everything can go smoothly when it comes to raising and growing up, but not everyone is that lucky.

The Executive Secretary: The CEO’s Right-Hand Person

Are you an independent and ambitious professional who thrives in a constantly changing environment? Then we’re looking for you. As an executive secretary, you’ll play a crucial role within our organization. Your responsibilities will range from providing strategic support and coordinating key governance matters to managing external relations.

Job Description: Executive Secretary

• Job Level: Academic Education
• Work experience: More than 5 years
• Hours per week: 32–36 hours
• Location: Rotterdam - Westblaak
• Contract type: Annual contract
• Application deadline: November 10, 2023

What will you be doing?

You will advise the director and liaise with various stakeholders with

As the director’s direct sparring partner, you will work on strategic decision-making processes and substantive dossiers and issues. You manage administrative processes and establish connections with various relevant stakeholders, both internal and external. External stakeholders are primarily council members and civil servants within the Council for the Public Interest, but also other involved parties such as municipalities, government agencies, peer organizations, and relevant (network) partners. Internal stakeholders with whom you will interact frequently include the Supervisory Board, the Works Council, directors, managers, and internal departments.

Your responsibilities are wide-ranging. You will assist in preparing relevant meeting agendas, decision-making documents, and informational materials, and organize these in line with our organization’s strategic priorities. In doing so, you will ensure that follow-ups are actually carried out. You will also draft policy memos, edit memos and letters, and contribute to other communications from the Board of Directors or the Supervisory Board.

Your value proposition

Thanks to you, we can promote youth health

As an executive secretary, you ensure that not only the executive director but also other directly involved colleagues and directors can do their jobs effectively. You are well-informed about the subject matter and understand the political landscape, allowing you to alert them to relevant developments. What changes and developments are taking place both within and outside the organization? And what advice do you offer in this regard?

With your keen eye for opportunities and challenges, you’ll take appropriate action. In this way, you’ll contribute to the development and management of our organization’s strategic frameworks—and ultimately to the promotion of youth health and safety. You’ll also serve as a key representative of the organization to external parties, who can turn to you for assistance.

Your profile

• You have completed a university degree and are an independent and analytical thinker.
• You have at least five years of experience in an advisory and policy-planning role and a demonstrable affinity for working in the social sector.
• You’re an excellent writer, you’re able to maintain a clear overview, and you have strong strategic insight.
• You have a good sense of political and administrative dynamics and understand what it means to work in an organization where political resistance plays a major role.
• You are approachable, easy to get along with, and known for your ability to bring people together.
• You are proactive, decisive, and energetic, and can take the lead when necessary.
• You’re not afraid to offer advice and share your (unsolicited) opinion, while remaining mindful of those around you and keeping an open mind.

Our offerings

• A one-year contract, with the possibility of renewal.
• This position is classified in pay grade H (minimum €4,419, maximum €6,312, depending on knowledge and experience) under the CJG Rijnmond collective bargaining agreement. Our collective bargaining agreement includes a fixed year-end bonus and excellent part-time work opportunities.
• Plenty of opportunities for professional development and training. At CJG, you can continue to grow both professionally and personally.
• Plenty of freedom and room for initiative, plus an inspiring work environment. With us, you’ll be at the heart of society every day, and your work will make a real difference. Through your work, you’ll help build a future-proof organization with a significant—and, above all, meaningful—social mission.
• In addition to being at the heart of the community, you’ll also be working right in the heart of Rotterdam on Westblaak. Of course, there’s also the option to work from home. We’ll work out a schedule that balances working from home and on-site, as well as your workdays and hours.
• Of course, we’ll provide you with all the necessary technical equipment, including a smartphone and a laptop.

Your response

Would you like to help improve youth healthcare by advising people and bringing them together? We look forward to receiving your resume (a video message of up to one and a half minutes would be even better!) and would love to hear what motivates you to take on this role. For more information about the position or the application process, please contact Marlou Smits, the interim executive secretary, at 06 57 17 67 95 (also via WhatsApp). We look forward to receivingyourapplication by Friday, November 10, at the latest, via the “Apply Now” button below.

The interviews will take place in two rounds during week 46.