Team Manager, Procurement and Financial Policy

The position

As Team Manager for Procurement and Financial Policy, you will lead a team that is rapidly evolving. The team has independent responsibility for effectively establishing the procurement and contract management policy cycle. This includes providing operational frameworks and tools for implementing this policy. In the short term, a merger with financial implementation policy is planned. This means that the team will also be responsible for developing financial rules and financial-administrative frameworks that contribute to maintaining sound financial administration citywide.

Results-oriented management, maintaining an overview, identifying connections, and driving integration are essential for successfully fulfilling this role. You focus on the quality of the results the team delivers and ensure they align well with city-wide policy goals and service delivery. You identify dependencies—not only in terms of content but also in terms of process and relationships—and manage them effectively. You lead a team of professionals, serve as a sounding board for them, and encourage each team member to bring out the best in themselves and the team. You have an eye for performance, with a leadership style focused on continuous learning and improvement. You therefore combine results-oriented management with a coaching, people-oriented style. As a team manager, you have an affinity for the subject matter of the field, step in where necessary, but leave the content to the team members. Together with the team, you form a unit, stand up for the team, and position the team where needed. You have an affinity for the subject matter of the field, but leave the content to the team members.

A job with impact? You bet! You are committed to efficient and lawful procurement and a financially sound organization. Through policies, frameworks, and supporting tools, you support the board, management, and employees within the City of Amsterdam. You have an external orientation and know what matters in the city regarding your areas of expertise. You maintain good contact with your stakeholders.

You will be responsible for:

• Human resources and finance.
• Comprehensive focus on the team’s results, thereby serving as a sounding board for content-related matters.
• Establishing the process for reviewing award decisions exceeding €20 million
• Organizing and overseeing the second-tier quality assessment through Tenderboards.
• Establishing and maintaining internal and external contacts necessary for the performance of your duties.

And do you want to continue growing, for example by moving into a senior management role? Or by focusing entirely on a specific area within procurement, such as sustainability or contract management? We offer plenty of opportunities for professional development.

Here's what you do on an average day

As a team manager, you will lead a team of professionals responsible for carrying out the following core tasks and areas of focus:

• Preparing, developing, implementing, monitoring, and evaluating procurement and contract management policies and financial implementation policies.
• Overseeing the operation of the procurement system (compliance) and, in this capacity, acting as the client for the improvement of performance metrics and management reports.
• A central point of contact and strategic advisor for clients and procurement teams regarding Socially Responsible Contracting and Procurement, including the provision of specific CSR requirements and criteria.
• Establishing and implementing knowledge management and capacity management.
• Develop frameworks and guidelines for procurement data quality, data recording, and procurement processes and systems. Oversee the city’s procurement calendar.
• Developing a vision and proposals for the digitization of procurement and contract management.

This is where you get started

We strive to be a great employer that ensures all our colleagues feel seen and valued. We embrace the differences among our colleagues; these differences lead to better results for both our organization and our city. We aim to build a workforce that reflects Amsterdam’s diverse population. So, whoever you are, you’re more than welcome here!

You will initially serve as the manager of the procurement and contract management policy team, which consists of approximately 20 full-time equivalents. The department within which this team is currently positioned sets the framework for the Procurement Organization. The team will expand in mid-2024 to include financial implementation policy. It will become part of a new department that will house Financial and Procurement Policy and strategic advisory services, ensuring that policy and implementation develop in tandem and that directors are supported with integrated strategic services. The goal of the new combined team is to guide the organization toward lawful and effective procurement through procurement and contract management policies, ensuring that Amsterdam maximizes the value of its contracts and, in that sense, spends every euro wisely. The team also contributes to maintaining order in municipal finances through financial implementation policies and financial-administrative application rules for the organization. The team oversees the entire policy cycle from preparation through evaluation and reorientation (continuing, discontinuing, or adjusting policy). In addition, the team develops tools and frameworks for policy implementation, thereby playing a central role in improving the functioning of the municipal procurement system and financial-administrative chain processes. The team addresses questions such as “how should the structure of the procurement system be improved so that we procure more effectively?” and “what interventions are needed to ensure that management information is complete, up-to-date, and available to contract owners at an early stage so that this contributes to efficiency?” For issues related to Socially Responsible Contracting and Procurement (MVOI), the team serves as the central point of contact within the organization and provides advice. In addition, it supports the organization in further digitizing procurement and contract management processes, implementing data-driven work practices, and developing knowledge and capacity management in the field of procurement.

You will work closely with the CPO Office, a small organizational unit that focuses on multidimensional, cross-organizational procurement challenges and strategy development. In this capacity, you will help set the agenda for procurement policy development and may be tasked with reorienting, adjusting, or evaluating procurement policies in response to developments in the (policy) environment.

What you bring

For this position as Team Manager of Procurement and Financial Policy, you must have:

• Experience in a managerial role.
• Experience in a coaching role.
• Knowledge of the field (procurement and contract management, and financial policy). Where knowledge and experience are lacking, you are willing to delve into the subject matter and familiarize yourself with the context of the field.

You should have the following skills:

• Leadership: A high degree of personal leadership: you are aware of your own actions and their impact on others, and you reflect on them. You lead by example, take responsibility, remain resilient in new and unexpected situations, and are willing to show vulnerability.
• Results-oriented: You are able to work systematically and continuously monitor progress. You are ambitious, performance-driven, and have a strong sense of responsibility.
• Collaboration: You are a unifying figure who fosters collaboration. You have an excellent understanding of administrative and political relationships and processes, and are able to navigate conflicting interests.
• Focus on development (in Collaboration): You recognize employees’ talents and prioritize talent development, both individually and within teams.

What we offer you

As the Team Manager for Procurement and Financial Policy, you will join our team for 36 hours per week and can expect the following terms of employment.

• A gross monthly salary ranging from €5,561 to €7,325 (pay grade 13) based on a 36-hour workweek. The exact salary will be determined based on your education, knowledge, and experience.
• A one-year employment contract, with the possibility of a permanent contract thereafter, if you do not currently have an employment contract with the City of Amsterdam, or if you have only a temporary one.
• If you already have a permanent employment contract with the City of Amsterdam, you will retain it and be transferred.
• Opportunities for professional development and training. Our in-house training center, the Amsterdam School, offers a variety of training programs, professional development tracks, and on-the-job coaching to help you continue to challenge yourself.
• An individual flexible budget (IKB) equal to 17.05% of your salary, which you can use for things like additional pension contributions or extra days off.
• A pension plan with ABP, the pension fund for the public sector and education.
• A travel allowance of €0.10 per kilometer, up to a 45-kilometer one-way commute, for the number of days you work in the office, and/or a work-from-home allowance of €3 net per workday that you work from home.
• A monthly contribution toward health insurance.
• Hybrid work: In this role, you can work partly from home and partly in the office. We provide the necessary equipment to help you set up a safe and healthy workspace at home.
• A cell phone and a laptop.

Interested in learning more about our employment terms and conditions? Check out the Municipality of Amsterdam Personnel Regulations (PGA) on our website.

Apply for this job

• If this job opening interests you, please submit your application by January 28, 2024, via the application form on our website.
• We would like to receive your cover letter, in which you explain, in no more than one A4 page, why your work experience and skills are a good fit for this position. Your cover letter will be taken into consideration during the selection process. taken into consideration during the selection process.
• The selection process consists of a CV/cover letter review and an interview. We have formed a selection committee of three people, consisting of the manager, an HR advisor, and a direct colleague with whom you will be working.
• If your resume meets the job requirements, we would be happy to invite you for an interview.
• The interviews will take place in person at our office located at Amstel 1 in Amsterdam.
• This job opening is being advertised internally and externally at the same time. Employees of the City of Amsterdam will be given priority in the hiring process.
• We require a recent Certificate of Good Conduct (VOG) from every colleague who joins our team.

We do not appreciate unsolicited solicitation from recruitment agencies, and such actions may result in exclusion from our other recruitment initiatives. We also consider the unsolicited submission of resumes by agencies to our employees to be solicitation. We will not review these resumes.