Office Manager

The location in Amsterdam East consists of a large exhibition space, a workshop space, and a small room suitable for smaller public gatherings. In Noord, there is a community space programmed by Framer Framed: Werkplaats Molenwijk. Organizations like ours strive to contribute to the discussion of societal issues, and we do so in collaboration with others. Based on jointly defined challenges, artists and arts organizations, colleges, universities, and the social sector come together in practice-oriented research.

Framer Framed is an informal workplace focused on collaboration and is open to everyone, regardless of citizenship, national origin, cultural and social background, gender, ethnicity, age, ability, sexual orientation, religious beliefs, political views, or personal values and standards. Guided by this conviction, we shape our organization and activities and invite qualified candidates to apply for this position. Framer Framed is active at the local, national, and international levels.

Your role as Office Manager

In recent years, the Framer Framed team has grown into a medium-sized cultural institution with staff members, freelancers, volunteers, and interns spread across the departments of Exhibition Research, Exhibition Production, Residencies, Communications & PR, and Education. Two directors oversee the departments and are responsible for artistic and business management, strategic policy, finances, human resources, fundraising and financial reporting, partnerships, and reporting to the Supervisory Board and the Board of Directors.

As an office manager, you are the primary point of contact for the management and staff of Framer Framed. You will manage schedules and provide support to management in the areas of HR, administration, and organization. You are able to effectively manage the management team’s time in a structured manner. Both the implementation and support of HR and organizational matters are in good hands with you. Together with the office assistant, you are responsible for all office and facility matters. You are responsible for performing support and administrative tasks in the areas of financial and payroll administration. You will prepare and distribute information regarding insurance and pensions. You will handle internal and external inquiries.

Responsibilities

• Calendar management

• Office management and financial support

 • HR Administration Support

• HR Support

Framer Framed is an informal workplace focused on collaboration and is open to everyone, regardless of citizenship, national origin, cultural and social background, gender, ethnicity, age, ability, sexual orientation, religious beliefs, political views, or personal values and standards. Guided by this conviction, we shape our organization and activities and invite qualified candidates to apply for this position. Framer Framed is active at the local, national, and international levels.

Your responsibilities

• Executive support: coordinating meetings, managing schedules.
• Supporting management with HR matters (scheduling performance reviews, handling sick leave, liaising with the occupational health and safety department, managing employee and independent contractor contracts, coordinating volunteers, and posting job openings online)
• Preparing for Board of Trustees meetings (scheduling, documents, etc.)
• Monthly Board of Trustees update (e.g., press coverage) + archiving
• Financial administration support;
• Drafting contracts and partnership agreements;
• Support for annual reporting – textual contributions regarding HR and the organization;
• Keep track of outgoing grant applications, accountability criteria, and deadlines;
• Supervising an office assistant

Employee Profile / Skills

• You are the linchpin of our organization, enjoy keeping track of things, are meticulous and organized, and have a knack for organizing and managing administrative tasks;
• Results-oriented, able to handle stress, organized, decisive, and able to conduct meetings.
• You can respond flexibly, persuade others, respond with sensitivity, network effectively, understand the environment, act in a customer-focused manner, demonstrate organizational awareness, be proactive, be planning-oriented, and exhibit leadership skills.
• You have excellent verbal and written communication skills in both Dutch and, preferably, English;
• You have an interest in art and culture;
• You live in (or near) Amsterdam;

What do we offer?

• This is a 32-hour-per-week position for a one-year term, with the possibility of extension. A reduced number of hours may be considered, provided they are spread over 4 days. The salary is in accordance with the Guidelines for Job and Salary Structures at Visual Arts Presentation Institutions, plus 8% vacation pay; there is a private pension plan, and 25 vacation days per year based on full-time employment. A full-time workweek: Guidelines for visual arts presentation institutions (medium-sized and large presentation institutions / executive level), see: https://www.dezaaknu.nl/downloads/Richtlijn_functie_en_loongebouw_2024.pdf
• A versatile role in a vibrant exhibition space in a fantastic location in Amsterdam East, with fun and enthusiastic colleagues and inspiring artists and communities;
• An innovative arts venue where art is presented in all forms and media;
• The opportunity to learn new things and take the initiative;

Are you interested?

We invite you to apply byFriday, July 5, 2024via vacature@framerframed.nl, addressed to Josien Pieterse, Director of Framer Framed. Interviews will take place between July 11 and 19, 2024. The contract begins on September 1, with a one-month training period.