Planning and Flex Manager

What will you be doing?

As the Planning & Flex Manager, you support your team members and make decisions when necessary. You are responsible for further developing the vision for capacity management and scheduling within Arkin. You translate this vision into concrete actions and, together with the operations managers at the clinics, ensure its implementation within the organization. In addition, you have a commercial mindset and maintain contact with external parties to effectively organize the deployment of flexible staff (PNIL) and negotiate competitive pricing agreements.

You will be part of the HR management team and report to the HR Director. You enjoy working collaboratively to promote the broader HR vision.

Your responsibilities:

• Managing and coaching planners and flex coordinators:
• You will lead a team of seventeen staff planners, one planner/administrative assistant, five flex coordinators, and one project manager. You will ensure that they are well-prepared to do their jobs, but also that they have opportunities for professional growth and enjoy their work. You will provide support when needed, but also give them the freedom to work independently. You will be indirectly responsible for approximately two hundred flex employees.
• Develop and implement strategic capacity management:
• Together with the executive board and management, you will work on the long-term strategy for capacity management. You will ensure that this strategy is put into practice and effectively implemented within the organization, so that scheduling aligns perfectly with the teams’ demands and the needs of employees.
• Maintaining contact with external parties and procurement:
• You will maintain contact with external parties regarding the deployment of flexible staff (PNIL) and work with the procurement team to secure favorable pricing agreements.
• Performing management tasks related to on-call services within the emergency and recovery teams:
• As the Planning and Flexibility Manager, you serve as the point of contact for psychiatrists and physicians (representatives), operations managers, and the director of on-call services. You initiate and develop policies (and policy changes) in collaboration with the psychiatrists, physicians (and their representatives), and the director. You inform the psychiatrists, physicians, and operations managers about relevant changes and developments regarding the on-call services and ensure that the service manual is up to date.
  
  

We offer you:

Here are just a few of Arkin’s attractive employment benefits:  

• A flexible 32-hour workweek, so you can effectively balance your work and personal life.
• Salary is commensurate with the level of responsibility of the position and falls within FWG65 (min. €4,272 and max. €6,504 gross based on a 36-hour workweek);
• An end-of-year bonus of 8.33%, 8% vacation pay, and you’ll build up a solid pension with the Healthcare and Welfare Pension Fund;
• A mobility card for commuting and business travel, which can also be used for OV-fiets or a mileage allowance;
• A work-from-home policy that includes reimbursement for setting up a workspace and compensation for days worked from home;
• All kinds of perks, such as discounts on insurance, a flexible benefits plan that lets you use your gross salary for extra vacation time, a bicycle purchase allowance, and additional travel expense reimbursement, a wellness budget, and so on;
• A casual and no-nonsense work environment where we work together to achieve our goals;
• The opportunity to play a key role in the organization’s success;
• A collaborative and dedicated management team that fosters growth and encourages initiative.

What do you bring to the table?

You are a manager who doesn’t shy away from complex challenges in the labor market. You have a clear vision and know how to put it into practice. You are a team player, empathetic, and possess organizational and political acumen.

We would also be delighted to receive your application if you:

• You have three to five years of experience in a leadership role and are accustomed to coaching and supporting people;
• Have experience with capacity management and understand how to strategically design and implement it;
• You are proactive and able to switch easily between different levels within the organization;
• Have experience working with external partners;
• You have a college or university level of work and thinking and excellent communication skills.

Careers at Arkin

Arkin is the leading mental health care provider in the Randstad region, offering 11 specialties. Together, we are experts in the fields of psychiatry and addiction treatment. We are committed to fostering the mental resilience of our clients.

Arkin employs 4,200 dedicated, passionate professionals who aren’t afraid to take risks. They are constantly seeking tailored solutions for their clients. Quality is always our top priority. We therefore encourage our employees to continue developing their expertise through comprehensive training programs.

At the People & Organization team, we put our employees first so that they can do the same for our clients. Together with nearly 80 dedicated colleagues, we work to create a pleasant and professional work environment. Our team consists of the flex pool, staff planners, learning & development, HR and payroll administration, the employment conditions team, HR Business Partners, and recruiters. You’ll often find us at Klaprozenweg (the Klap), where we work together on the future of our organization. Will you join us?

Want to know more?

For more information about the job opening and the application process, please contact Maarten Tromp, Planning & Flex Manager, at 06-50 49 25 42.

This job opening has been posted both internally and externally. The hiring process consists of a CV screening, an initial consultation, and a final interview. An assessment is part of the process.

Arkin is committed to diversity within its team and therefore encourages candidates from diverse backgrounds and with varied experiences to apply.  

We prefer to find new colleagues ourselves; we feel that’s a more personal approach. Therefore, unsolicited sales calls are not appreciated.