Administrative Office Manager

The position of Administrative Office Manager is a new role created as a result of an organizational change. A new consultation structure is also being established, with decision-making authority being delegated to lower levels of the organization. The Administrative Office Manager plays a key role in successfully implementing these changes.

As Executive Office Manager, you play a key role within Arkin. You are at the heart of the organization, working closely with the Board of Directors, and ensure that strategy, decision-making, and implementation are seamlessly aligned.

You will lead the Executive Office—a team of executive advisors, executive secretaries, and program managers—and be responsible for ensuring the coherence and professionalism of administrative support. You serve as a sparring partner for the Board of Directors and senior management, work closely with other colleagues in the Board’s direct support team, and ensure consistency in administrative processes and the implementation of strategic projects. You also ensure that the Executive Office operates in a future-proof manner.

You combine strategic insight with natural leadership. You know how to translate complex issues into clear processes, frameworks, and results. In doing so, you foster collaboration, ownership, and trust. You are visible, a unifying force, and have strong subject matter expertise: someone who inspires others, provides direction, and delivers results.

What you will be doing

• You will steer Arkin’s administrative and strategic agenda and serve as a strong sounding board for the Board of Directors and senior management;
• Ensuring that administrative decision-making, the policy cycle, and strategic projects and processes are well aligned;
• Responsible for the coordination, monitoring, and implementation of innovation and change projects, in close consultation with the Board of Directors;
• Ensuring quality, continuity, and knowledge retention within the Executive Office;
• Promoting collaboration and cohesion within the organization and with external partners;
• Leading a team of administrative advisors, administrative secretaries, and program managers;
• Strengthening decision-making and process quality within the organization.

We offer you:

• Terms of employment in accordance with the GGZ Collective Bargaining Agreement, pay scale 70 (minimum €5,813 and maximum €7,909 gross based on a 36-hour workweek);
• This is a 36-hour-per-week position, with the intention of converting it to a permanent position if the candidate performs well;
• An end-of-year bonus of 8.33% and 8.33% vacation pay;
• You are building up a solid retirement pension with the Healthcare & Welfare Pension Fund.

In addition, Arkin offers a number of attractive employment benefits:

• For commuting and business travel, you will receive a second-class transit pass, which can also be used for OV-fiets, or a mileage allowance;
• Discounts on insurance from Univé and Centraal Beheer;
• A work-from-home policy that includes reimbursement for setting up a workspace and compensation for days worked from home;
• A flexible benefits plan that allows you to use your gross salary for additional vacation time, a bicycle purchase, and supplemental travel expenses;
• For your well-being, in accordance with the collective bargaining agreement, an annual wellness budget of €1,000 (pro-rated based on length of service);
• An annual wellness budget of up to €100 (for permanent employees working at least 18 hours per week);
• Access to the Nrgize platform to participate in activities such as boot camp, yoga, and salsa dancing. You’ll also get unlimited access to GoodHabitz’s online courses.

What do you bring to the table?

• Academic level of work and thinking;
• Extensive experience in an administrative or policy-related role within a complex organization; experience in mental health care is a plus;
• Experience in project management and change initiatives
• Demonstrable experience managing professionals;
• Strong analytical skills, excellent communication skills, and a results-oriented approach;
• Leadership that connects: inspiring, coaching, and focused on ownership;
• You’re bold, curious, and a team player
• An entrepreneurial and adaptable mindset: you move seamlessly between strategy and operations.

A Certificate of Good Conduct (VOG) is a standard part of our hiring process, ensuring that we work together to create a safe and reliable work environment.

Careers at Arkin

Arkin is the leading mental health care provider in the Randstad region, offering 11 specialties. Together, we are experts in the fields of psychiatry and addiction treatment. We are committed to fostering the mental resilience of our clients.

Arkin employs approximately 4,000 dedicated, passionate professionals who are not afraid to take risks. They are constantly seeking customized solutions for their clients. Quality is what matters, time and time again. We therefore encourage employees to continue developing their expertise through comprehensive training programs. We also encourage employees to develop innovative ideas and work them out in multidisciplinary teams. At Arkin, we believe that innovation is essential to keeping healthcare affordable and accessible.

The Executive Office is the administrative heart of Arkin. This is where strategy, decision-making, and implementation come together. You will work closely with the Board of Directors and attend meetings such as executive meetings and strategy days. You will lead a team of 5 program managers, 2 executive advisors, and 2 executive secretaries.

You are successful when the team enjoys its work, there is a clear sense of administrative cohesion, and the administrative office actively contributes to Arkin’s strategic goals.

Our headquarters are located on Klaprozenweg in Amsterdam North, at the NDSM. Arkin is easily accessible by public transportation.

Interested? 

For more information about this position, please contact Henk Haandrikman (Board Secretary) at 06-29555581. For questions about the application process, please contact Marijke Kweekel (Director of M&O) at 06-20983990. They are available to provide further details and answer any questions you may have. This position is open to both internal and external candidates. Internal priority candidates will be given preference in the selection process.

The process consists of a resume screening, an interview, and a consultation.The deadline for applications is December 14.

The first interviews will take place during the week of January 5, and an assessment is part of the process.