Operations Manager / Controller

What does the North Holland Archives do?

With a team of sixty people, we manage the digital and physical information for eighteen government organizations in North Holland. We do this with great dedication and using the latest technologies. We aim to be a leader in our approach to archiving and in responding to digital developments. We also provide our partners with full support on issues related to the Open Government Act and the Archives Act. We feel a tremendous sense of responsibility in this regard, as we play a central role in making government information accessible to all residents of North Holland. In our own way, we contribute to the foundation of a democratic constitutional state. At the same time, through our current exhibitions, we offer a glimpse into the history of North Holland. In addition to the government archives, as the Regional Historical Center we also manage a broad private collection from organizations and citizens that represent the region.

The North Holland Archives operates according to a number of fundamental core values that form the foundation of our organization and guide our daily activities. These values are:

1. Connecting: We believe in the power of collaboration and connection. By working together with our partners, users, and colleagues, we can achieve more and make history accessible to everyone.
2. Sustainability: We are committed to the sustainable storage and preservation of archival materials. This means that we manage both physical and digital archives responsibly and ensure they are future-proof.
3. Reliable: Integrity and reliability are our top priorities. We ensure that our information and services are accurate, secure, and accessible, so that users can rely on us.
4. Accessible: We strive to make our collections and services as accessible as possible to a wide audience. We do this by developing user-friendly digital platforms and providing physical access at our locations.

What are we looking for?

As Operations Manager, you will be part of the management team and report to the director.

Furthermore;

• Are you responsible for the financial processes at the Noord-Hollands Archief and do you serve as a controller;
• You will be responsible for building management and facility services. During the upcoming policy period (2025–2028), preparations will be made for a renovation of our location on Kleine Houtweg. The goal of this renovation is to create additional storage space for 10 km of archives and to build an energy-neutral, state-of-the-art collection building. You will oversee this renovation;
• Do you make a strategic contribution to the Management Team (and the Board) and provide your colleagues with advice based on your area of expertise;
• Bring structure to the organization by establishing policies and optimizing processes;
• Manage your staff (7 full-time equivalents) in the reception area, the Archief Café, financial administration, and facilities management.

The North Holland Archives has two locations:

• The historic Janskerk building in the center of Haarlem, featuring a reading room, exhibitions and events, an archive repository, and the Archive Café.
• A modern, architecturally renovated second location on Kleine Houtweg, designed as a logistics center. It houses archive storage facilities and the technical infrastructure needed to manage and digitize our collections.

Your profile

You have a strong background in finance and law and have gained experience as a controller in a complex environment. Whether you already have extensive experience as an Operations Manager or aspire to further develop your management skills, you are ready for this next step in your career. With your strategic insight and political-administrative sensitivity, you are a valued member of the Executive Team (and Board), and your advice is highly sought after. You work in a structured manner and have strong organizational skills. You quickly grasp processes and ensure they are optimized. Sustainability and innovation are high on your agenda. You don’t see obstacles in your path. With your positive attitude, you see many opportunities instead, which you tackle together with colleagues and employees. In addition, you have gained experience in project management, enabling projects under your direction to be realized through coordination and collaboration.As a natural leader, you’ll work with the team with great enthusiasm. Employees see you as approachable and accessible and feel heard, because you divide your time between the two locations. You have experience with professional development and help your team move forward in this process. You’re good at creating structure and staying in control. That’s what gives you energy!

What do we offer?

• An open and inclusive organization where you can make a difference and achieve results together. We have a strong reputation: this is where important progress is made.
• A work environment with enthusiastic and dedicated colleagues in a small but highly effective organization.
• A salary of up to €6,862 gross per month for a 36-hour workweek (scale 12, indicative amounts under the collective bargaining agreement as of October 1, 2024). In addition to your salary, you will also receive an Individual Choice Budget (ICB) of 17.05%. You can have this amount paid out monthly in addition to your salary and/or use it tax-efficiently to purchase a bicycle or pay for training.
• Excellent benefits package. The collective bargaining agreement for civil servants of cooperating municipal organizations (SGO) applies.
• Flexibility in how we work: at home or in the office. We aim to spend at least 60% of our time in the office because we simply enjoy talking to each other face-to-face.
• This last point really deserves to be number one: the Noord-Hollands Archief is such a wonderful place to work, right in the heart of Haarlem’s historic center! Whether you take the train and walk through downtown Haarlem to “our” Janskerk, or hop on a bike to the location on Kleine Houtweg.

Are you excited?

The Noord-Hollands Archief is working with the executive search firm Colourful People on this recruitment process. You can apply by uploading your resume and cover letter (both in PDF format) via the Colourful People website no later than September 27, 2024. If you have any questions about this position, please contact Hatice Türkmen, senior partner at Colourful People, at 06 46 08 12 32.

The online preliminary interviews will take place on October 1 and 3. The selection interviews at the Noord-Hollands Archief are scheduled for mid-October.