Management Assistant

Our management assistant has moved on to a new opportunity, so we are looking for an enthusiastic and experienced colleague to join our team at the Department of Cultural Anthropology and Development Sociology (CAOS). The CAOS programs are home to a vibrant student community representing no fewer than 25 different nationalities. The CAOS staff team is also international and highly diverse, which makes for a very pleasant atmosphere both in the workplace and at the lunch table. 

What are you going to do? 

You will be the first point of contact for our staff, students, and visitors. You will keep them informed about what is happening within our institute. In addition, you will serve as our administrative support and organize various events such as meetings, conferences, and seminars. You will work closely with your fellow management assistant. Other duties: 

• General secretarial duties: mail/email, phone, calendar management, and scheduling. 
• Scheduling and taking minutes for meetings within the institute (including those of the Board, the Program Committee, and the Institute Council); 
• You will provide support to the Netherlands School of Anthropology, including by scheduling and taking minutes for meetings and helping to organize masterclasses; 
• You will provide support to the institute’s Director of Research, including tracking Ph.D. programs and scheduling meetings; 
• Maintaining and entering publications into the Lucris Converis online registration system; 
• Providing assistance with the organization of (online) conferences, seminars, meetings, and other events. 

Who are you? 

• You have at least a high school diploma, supplemented by training in administration (or another relevant field); 
• You have several years of experience as an executive assistant (preferably in a dynamic work environment); 
• You’re a whiz at organizing (online) meetings, seminars, and conferences; 
• You’re an expert in MS Office, and you may also have experience with content management systems;
• We work in an international environment, so speaking and writing Dutch and English is no problem at all for you; 

So, is that you? 

• An enthusiastic organizer who loves to roll up their sleeves; 
• A reliable colleague who will take the pressure off both management and staff at our institute; 
• Accustomed to working independently while actively seeking collaboration with others; 
• Someone who always sees room for improvement and is eager to share this with your colleagues; 
• Core values that align with your own: integrity, accuracy, proactivity, helpfulness, and a solution-oriented mindset. 

We’d love to hear from you! 

CHAOS 

The Department of Cultural Anthropology and Development Sociology (CAOS) is part of the Faculty of Social Sciences (FSW). The faculty has approximately 7,000 students and 1,025 staff members. Within the CAOS department, students study human cultural diversity. Research is conducted on the differences and connections within and between diverse societies. CAOS has approximately 450 students and 65 staff members. 

Visit our websiteHEREto get an idea of what we offer! 

Our offerings

In any case, it’s a really great work environment with wonderful colleagues at the CAOS secretariat. The role is varied and multifaceted—no two days are the same! We offer you the freedom and flexibility to organize your work as you see fit. Hybrid work is an option. 

• A one-year appointment for 0.6 FTE with the prospect of a permanent position upon satisfactory performance. The standard workweek at the University is 38 hours. This is a part-time position; the total working hours amount to 22.8 hours per week, spread over 3 days. The salary, depending on education and work experience, ranges from a minimum of €2,471 to a maximum of €3,336 gross per month for a full-time appointment (scale 7). You will also receive an 8% vacation allowance and an end-of-year bonus of 8.3% in accordance with the Collective Labor Agreement for Universities; 
• The option to customize an individual benefits package each year; 
• Generous vacation time! You are entitled to 232 hours of vacation time per year (based on a 38-hour workweek). Through the flexible spending account, you can also sell or purchase additional vacation hours. In addition, we offer generous leave policies, including paid parental leave; 
• You’ll receive discounts on various insurance policies and an excellent pension plan through the ABP; 
• To stay healthy and fit, you can join our cycling and/or fitness program! 

Read more about all our attractive employment benefitsHERE. 

Your Career 

We want to encourage the development and growth of our employees, which is why we invest in (your) talent. Our policy is designed to ensure that you continue to discuss your career opportunities within the university during annual reviews. We offer plenty of opportunities to take part in educational programs, training sessions, and courses. 

The university gives you room to grow! 

Diversity and inclusionare core values at Leiden University. Leiden University strives to be an inclusive community that enables all students and staff to feel valued and respected and to reach their full potential. Diversity in experiences and perspectives enriches our education and strengthens our research.

Application Process 

You can apply by clicking the button below. Applications, including a cover letter and resume, should be submitted by January 15 to Ilse Prins, Institute Manager. 

Would you like more information about the responsibilities of this position? Please contact Ilse Prins, Institute Manager. Phone: 06 2829 88 86 or email:i.m.prins@fsw.leidenuniv.nl.