Workshop Coordinator

The Lorentz Center within the Faculty of Mathematics and Natural Sciences is seeking a: 

Workshop Coordinator (0.8–1.0 FTE) 

Job posting number: 23-358

The Lorentz Center, housed within the Faculty of Science at Leiden University, is a workshop center that hosts weekly international meetings for groups of 25 to 55 scientists. At two different locations, we organize approximately 80 workshops each year covering virtually all fields of science. During a workshop, scientists meet in person and virtually to discuss developments in their field in an open and stimulating environment.

The initiative for a workshop comes from the researchers themselves. The Lorentz Center assists them with the preparations and handles as much of the organizational and administrative work as possible, so that the researchers can focus on the substantive content of their workshop. Each workshop has its own workshop coordinator, who independently and in close collaboration with the researchers handles the organizational preparation and execution of the workshop. 

For more information about the Lorentz Center, visithttps://www.lorentzcenter.nl.

The work

At the Lorentz Center and on specific projects, there are opportunities to put your administrative and organizational skills to use. 

• Maintain contact with academic organizers and workshop participants;
• Coordination of all logistics and facilities-related matters; 
• During the workshop week: you will welcome participants, answer questions, and maintain contact with various departments within the university (IT, Catering, Finance);
• Handling correspondence, primarily in English; 
• Handling the administrative aspects of workshops using a Conference Management System, as well as monitoring and managing the finances; 
• Coordination of an average of 15 workshops running simultaneously, each at different stages;
• Other administrative and organizational tasks related to specific projects or the Lorentz Center as a whole.

The profile

• You are proactive and able to handle stress well. You also have a professional demeanor and a problem-solving mindset; 
• You have strong communication skills and are a people person;
•  You switch quickly between different tasks and work with precision;
• You enjoy working in an academic environment and actively contribute ideas about our services and how to improve them; 
• You have a college-level education and demonstrate the ability to think critically, and you have proven experience in event planning; 
• You have an excellent command of the English language, both spoken and written, and you have extensive experience with common software such as MS Office, Adobe, and virtual meeting tools.

Description of the Faculty of Mathematics and Natural Sciences

The Faculty of Mathematics and Natural Sciences is a leading faculty where staff and students work in a dynamic, international environment that places a high priority on personal and academic development. Our people are driven by curiosity to expand fundamental knowledge and look beyond boundaries—for the sake of science, and to help address the major societal challenges of tomorrow.

Research within the Faculty of Mathematics and Natural Sciences ranges from mathematics, computer science, astronomy, physics, chemistry, and biopharmaceutical sciences to biology and environmental sciences, and is carried out across eight institutes. These institutes also offer ten bachelor’s and fourteen master’s programs. The faculty has grown significantly in recent years and now has more than 2,300 staff members and nearly 5,000 students. We are located in the heart of the Bio Science Park, one of Europe’s largest science parks, where the university and the business community come together. 

We offer

A versatile role within a close-knit team of fifteen colleagues, including seven workshop coordinators. The position is governed by the Collective Labor Agreement for Dutch Universities and is initially for a one-year term, with the possibility of a permanent position subject to satisfactory performance.

Depending on your education and work experience, the salary ranges from a minimum of €2,818 to a maximum of €3,764 gross per month for a full-time position (pay scale 8).

In addition, Leiden University offers attractive employment conditions. These include an end-of-year bonus (8.3%), a vacation allowance (8%), excellent training opportunities, paid parental leave, sabbatical leave, and the option to customize your employment conditions through a flexible benefits plan. You can find all the information about this at: www.werkenbij.leidenuniv.nl.

For more information about working at Leiden University, please visit:https://www.medewerkers.leidenuniv.nl

Diversity 

Diversity and inclusion are core values of Leiden University. Leiden University strives to be an inclusive community in which all students and staff feel valued and respected and can reach their full potential. We welcome diversity in experiences and perspectives because it enriches and strengthens our organization, as well as our teaching and research.

Information 

For more information, please contact Anna Tudos, Institute Manager, at 071-527 5405 ortudos@lorentzcenter.nl. 

Apply

Do you recognize yourself in the profile described above and are you looking for a great job? Applications, including the job posting number and accompanied by a cover letter and resume, may be submitted by email no later than June 11, 2023, to Eline van der Ploegat vanderploeg@lorentzcenter.nl. 

Procedure: Upon receipt of your cover letter and resume, personal data that could reveal your ethnicity, age, and gender will be anonymized. This is done with care, ensuring that no relevant information regarding the content of your cover letter or your stated work experience is lost. For candidates who are selected for an interview based on their motivation and relevant work experience, the full CV is shared with the selection committee. 

The first interviews will take place during the week of June 19, 2023. 

Recruitment agencies are asked to refrain from contacting us regarding this job opening