Office Manager

As an office manager, you are the CEO’s right-hand person. You are responsible for managing her schedule and do everything you can to lighten her workload. You don’t need to be told twice: when she asks for something, you take the initiative and find the necessary information on your own, whether it’s a phone number, a contact person, or the right department. You think ahead, act proactively, and ensure that she can focus entirely on her core responsibilities.

You will also assist with scheduling meetings for the Supervisory Board and the Audit Committee. You will do this in consultation with the executive secretary. You understand the complexity of the various meeting structures and are able to maintain a clear overview and set priorities.

The role of office manager is an integral part of day-to-day operations, which means you not only support the CEO but, as a true jack-of-all-trades, also assist your colleagues with a wide range of tasks. This includes liaising with the facilities department, ordering office supplies, arranging catering, and organizing thank-you gifts.

In short, this is a versatile and varied role in which you will support the day-to-day operations of the organization. You will be working in an organization that makes a meaningful contribution to the quality of life for all Dutch people living with gastrointestinal diseases.

What will you be doing?

• Managing the CEO’s busy schedule and scheduling internal and external meetings.
• Assist with agenda-related tasks for the Supervisory Board and the Audit Committee in coordination with the executive secretary.
• Administrative tasks to support day-to-day operations, such as booking rooms, arranging catering, and welcoming visitors.
• Responsible for inventory management and purchasing.
• Point of contact for the facilities department at the House of Health.

Your profile

• Vocational or higher vocational education level
• At least 2 to 3 years of relevant work experience
• Excellent command of the Dutch language, both spoken and written
• Digitally literate
• Stress-resistant, enthusiastic, and flexible
• A jack-of-all-trades who sees change as a challenge
• Discreet and reliable, with a keen sense of confidentiality.

Our rating

If you can contribute this value to our foundation, we’d be happy to offer something in return. The MDL Fund has a lot to offer you, such as:

• A salary ranging from €2,946.13 to €3,612.37 per month based on full-time employment (40 hours). Depending on your background and experience.
• Working from home part-time is an option;
• Laptop;
• An NS Business Card to travel to our beautiful office, located next to the Amersfoort NS station.
• Attractive benefits, including 30 days of vacation per year for full-time employees and a generous retirement plan.
• A casual work environment.

Apply 

Are you an enthusiastic, positive, and highly organized go-getter? Someone who acts as the hub of the organization, ensuring smooth operations, and who is sociable and computer-savvy? If so, we invite you to apply! Please send your cover letter and resume by June 15, 2025, to sollicitatie@mdlfonds.nl, addressed to Cynthia van Etten (HR), with the subject line “Office Manager.” We will close the position as soon as we find a suitable candidate. 

 We are committed to building a diverse workforce and therefore encourage candidates from all backgrounds and with varied experience to apply. 

We handle our own recruitment, so please do not contact us with sales pitches. 

 We believe it is important to ensure the reliability, professionalism, and integrity of our organization and our current and future employees. Integrity screening is a standard part of our selection process. This means that a reference check is a standard part of our selection process, and we also ask you to provide a Certificate of Good Conduct (VOG).