Office Manager
The Auteursbond is the professional and advocacy organization for professional writers and translators. We advocate for the collective interests of authors and support our members with personalized contract advice. We represent novelists, poets, children’s book authors, screenwriters, subtitlers, translators, crime fiction writers, playwrights, journalists, and educational authors.
Do you love books, movies, and theater? Do you enjoy working for and with writers? Then apply for the position of Office Manager at the Auteursbond!
The Auteursbond is the professional and advocacy organization for professional writers and translators. We advocate for the collective interests of authors and support our members with personalized contract advice. We represent novelists, poets, children’s book authors, screenwriters, subtitlers, translators, crime fiction writers, playwrights, journalists, and educational authors.
We are looking for a
Office Manager
for 32 hours per weekAs office manager, you serve as the director’s right-hand person; you assist the board of the Authors’ Union in implementing its policies and oversee the management of the Authors’ Union’s foundations.
What you will be doing
As office manager, you are responsible for preparing, organizing, and taking minutes for meetings of the Auteursbond board. You support the various foundation boards and perform secretarial and administrative tasks. Administrative duties such as processing sick leave, tracking vacation days, and keeping track of birthdays are part of your regular responsibilities. The office manager prepares payments on a weekly basis and carries out tasks delegated by the director.
Here is a summary of your responsibilities:
- The back office, including the organization of internal staff meetings and building management.
- Planning and allocation of tasks at the secretariat of the Authors' Union and its affiliated foundations.
- Provide operational support to the director.
- Monitor the schedule and progress of the work at the secretariat and, if necessary, make adjustments in consultation with the director.
- Functional management of the office software, maintaining the database, monitoring the folder structure, and liaising with the system administrator.
- Membership management, including CRM and membership fee administration.
What you bring
- HBO-level education and cognitive ability, specifically a secretarial degree
- Knowledge and experience in office software packages and database management
- Self-motivation and an enthusiastic personality
Your experience
- Organizing the back office
- Extensive administrative experience
- Procedures for reporting and taking minutes
- Proven experience in planning and organization
- Building management, including liaising with the cleaning company
Your strengths
- Hands-on approach
- Driven and enthusiastic
- Open-minded and good at communicating
- Service-oriented and flexible organization
- Planning and organizational skills
- Collaborative
- Proficiency in the Dutch language
What we offer you
A challenging position in an inspiring and informal work environment. You will be working at our office in Amsterdam Oud-Zuid, as part of a team of eight colleagues. The Auteursbond places great value on diversity in terms of gender and cultural background. Individuality and personal qualities are just as important as education and experience.
The initial contract is for one year, with the prospect of a long-term partnership based on a permanent contract. Depending on age and experience, the salary ranges from €3,000 to €3,500 gross per month for a full workweek.
Want to know more?
For information about the position and/or details regarding employment, please contact Jan Hilbers (Director) by phone at 020 – 624 0803 or by email at bureau@auteursbond.nl
Are you interested?
Please send your resume and cover letter to carmen.halfhide@auteursbond.nl. The application deadline is Sunday, May 7, 2023.
