Office and Communications Manager

This is the job for you if you enjoy variety in your daily work and are comfortable juggling two different types of roles. You have strong organizational skills and are eager to develop your communication skills.

Office Manager Responsibilities

As Office Manager, you’ll be at the heart of everything that happens in the office. You’ll organize team-building activities, support Profundo’s mission, and enjoy being the first point of contact for your colleagues. No two days are the same, with a mix of ad-hoc and recurring tasks, including:

Facilities & organization:

• answering the phone, handling email, and staying in touch with our IT support team and suppliers;
  
• scheduling meetings, team-building activities, and internal and external training sessions;
  
• helping colleagues organize their business trips abroad;
  
• assisting the director with minor administrative tasks;
  
• helping colleagues keep our database of completed projects up to date;
  
• managing office supplies;
  
• coordinating the work of our lunch cook and cleaning staff.
  

Human Resources:

• posting job openings, managing the application process, and handling employment contracts;
  
• being responsible for onboarding new staff;
  
• organizing regular review meetings for all colleagues;
  
• maintaining contact with the occupational health and safety service, accountant, and pension insurer, in cooperation with our bookkeeper;
  
• staying in touch with colleagues who are sick;
  
• (re-)writing policies on human affairs, privacy, diversity and inclusion, stress prevention, etc.;
  
• being responsible for the regular assessment of workplace risks and employee satisfaction surveys.
  

Communications Manager Responsibilities

As Communications Manager, you will be responsible for both our internal and external communications. You enjoy learning about and writing on sustainability challenges, and you have plenty of creative ideas for different ways to generate publicity for our research findings, training programs, and other activities.

Your responsibilities will include:

• writing short, engaging texts about new research reports, training sessions, and events, and publishing them on our website, LinkedIn, and potentially other social media platforms;
  
• using website content and social media posts to create our monthly external newsletter;
  
• planning and reviewing the monthly expert opinions written by colleagues for inclusion in the external newsletter;
  
• compiling our weekly internal newsletter with internal and external news relevant to our work;
  
• looking for opportunities to increase public awareness of Profundo’s work.
  

What we expect

We expect you to be enthusiastic about supporting our organization in a professional manner. Ideally, you have previous experience working as an office manager in a similar organization. If you also have experience in communications, that is a plus but not a requirement: we are happy for you to develop these skills as you go. We also expect you to:

• have good written and verbal communication skills in English, but they don’t have to be perfect. Knowledge of Dutch is a plus, but not a requirement;
  
• be able to work accurately, independently, and quickly;
  
• have sufficient experience with Word and Excel;
  
• have good organizational and planning skills and strong interpersonal skills;
  
• live within commuting distance of our office in Amsterdam.
  

What we offer

Working at Profundo means joining a multidisciplinary team of over 20 professionals from 12 different countries, each with their own cultural background. You’ll be part of an environment where people are highly motivated and work on projects of great social importance for civil society and public organizations around the world. Our organizational culture is open, democratic, respectful, and informal, allowing everyone to contribute ideas and play an active role in the development of our organization. Additionally, we offer:

• a contract for 32 hours per week, preferably spread over 4 or 5 days (to be determined in consultation);
  
• flexible working hours and the right to switch public holidays;
  
• the opportunity to work partly from home, making it easier to balance your work and personal life;
  
• a welcoming office located near the Amsterdam Sloterdijk train station, which is accessible to people with mobility or physical disabilities;
  
• a quiet room at the office that can be used for prayer or meditation;
  
• twice a week, a free healthy vegetarian lunch at the office, which can be tailored to accommodate different dietary preferences (Halal, Kosher, allergies, etc.);
  
• we pay close attention to the health and safety of our staff;
  
• being part of an international team that usually communicates in English;
  
• an (indicative) starting monthly salary of €2,587 gross per month for a 32-hour workweek;
  
• an annual inflation adjustment and performance-based pay raises; and
  
• a good pension plan and other benefits.
  

For more information about Profundo, please visit our website (www.profundo.nl). If you have any further questions about this position, please feel free to call or email Lily Doolan Burke (+31-(0)20-8208320 or vacature@profundo.nl).

Profundo is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We especially encourage applicants from underrepresented groups to apply.

Please submit your application, including a cover letter and a resume, no later than 4^July July 2025 to Lily Doolan Burke via vacature@profundo.nl.