Operations & Finance Associate
As the largest component of the cultural sector, Dutch museums are uniquely positioned to connect with society and bring together a wide variety of perspectives and people. Each museum tells a unique story, sparks conversations, and fosters cultural development. They showcase the past, tell our stories, and work toward a shared future. Because museums belong to and are for everyone.
About the team
You will be part of the Operations team and will work closely with the Head of Operations. The Operations team is responsible for the support functions within the organization (finance, IT, and facilities) and the operational processes of the Museum Card.
The financial administration is handled by an external accounting firm, and for IT, we work with various vendors.
- Together with the Head of Operations, you will oversee the planning and control cycle and provide support in preparing quarterly reports and forecasts, as well as in preparing the annual financial statements and the audit.
- You will independently perform administrative tasks, including invoicing, accounts receivable management, and contract management.
- You will serve asthe primary point of contact for museums regarding questions about billing and administrative matters.
- You are responsible for ensuring that the CRM system and office network are up to date and functioning properly, and you maintain contact with the external system administrator for this purpose.
- You will provide support in optimizing and automating administrative and other processes within the organization.
Who are you?
We are looking for an ambitious, motivated, and hands-on colleague who brings the following to the table:
- You approach your work with an open and enthusiastic attitude, communicate clearly, and take a proactive approach.
- You're good at keeping track of things and don't get easily distracted by your surroundings.
- You have a service-oriented mindset.
- You work with precision, demonstrate a strong commitment, and contribute to a positive atmosphere within the team and the organization as a whole.
- Experience and knowledge in the field of business operations.
- Preferably, knowledge and experience working with Exact Online.
- You're comfortable using Microsoft Excel.
What do we offer?
- An interesting position on a great team at the heart of the museum world, and the opportunity to make a difference in a sector of great social importance;
- An employment contract (initially a one-year contract) for 32 or 36 hours (full-time);
- Hybrid work (at least 2 days in the office) in the vibrant surroundings of Pakhuis de Zwijger;
- Position under the Museum Collective Bargaining Agreement, pay grade 9/10, with a salary range of €3,087 to €4,028 gross per month based on a 36-hour workweek;
- A commuting allowance, a work-from-home policy, and, of course, a Museum Card for yourself and to give away.
