Management Assistant, HKU Media

Where will you be working?

At the HKU Media Academy, we train visual artists who want to make a meaningful impact on people and society. We distinguish ourselves from other institutions by placing a strong emphasis on our students’ ability to think critically and on the use of creative technology—both analog and digital—within our educational programs.

With approximately 900 students, we are the largest academy within HKU, offering six bachelor’s programs: Animation, Film, Graphic Design, Illustration, Image & Media Technology, and Photography, as well as the two-year Associate Degree in Digital Media.

With over 4,300 students, the Utrecht School of the Arts (HKU) is the largest arts university in the Netherlands and, as such, one of Europe’s largest knowledge institutions focused on the arts, culture, the creative industries, and arts education. HKU offers a wide range of programs across nine academies, which are located at various sites throughout the city.

HKU is at the heart of society and is shaping the future. We are rooted in Utrecht and operate nationally and internationally. HKU’s ambition is “to offer and organize excellent arts education and arts research that has meaning and impact on people and society.” As HKU, we are at the heart of that society and strive to be as diverse and inclusive as possible. Our success depends entirely on the quality of our people and the ideas they bring. That is why we are curious about your talent and how you can make a difference for our organization.

What will you be doing?

HKU Media has a management team consisting of a director and six program directors. They are supported by two administrative assistants. We are currently looking for an administrative assistant who will primarily support the program directors. You will be the connecting link that ensures everything runs smoothly.

Your responsibilities will include:

• Secretarial and administrative support: schedule management, email handling, minute-taking, and filing;
• Organization of meetings and events: You will assist with the planning and execution of internal and external events;
• Financial administration: you will assist with processing purchase orders, invoices, and expense reports;
• You will assist the program directors by, among other things, scheduling all meetings, preparing documents digitally, taking minutes, identifying action items, and handling other policy-related tasks.

What do you bring to the table?

• At least a high school diploma;
• Experience in management support, preferably in the education sector;
• Excellent proficiency in MS Office (Excel, Word, PowerPoint, Teams);
• Strong organizational skills and the ability to maintain an overview;
• Proficiency in the Dutch language;
• Good communication skills;
• Be able to work both independently and as part of a team;
• A flexible basic posture;
• An interest in art education and the creativity that goes with it.

Who are you?

You are someone who enjoys working in a dynamic educational environment and thrives on variety and collaboration. You have an eye for detail, are good at setting priorities, and maintain a clear overview, even when there’s a lot going on at once. You enjoy taking a solution-oriented approach and don’t shy away from complex challenges. You are attuned to what’s happening within an organization.

What do we offer?

• An inspiring, creative work environment full of creators, stories, and new ideas;
• A collaborative team where openness, commitment, and initiative are valued;
• For this position, we offer a salary in accordance with the collective bargaining agreement for higher professional education (CBA-HBO) and attractive benefits;
• The gross monthly salary for a full-time position ranges from a minimum of €3,312 to a maximum of €4,377 (pay grade 8), depending on education and experience;
• We are offering a contract through July 1, 2026, with the possibility of extension. The start date is preferably as soon as possible, but no later than January 1, 2026;
• Vacation pay (8%) and a year-end bonus of 8.3%;
• Time and resources to support your professional development, well-being, and long-term employability;
• A good pension plan, commuting allowance, parental leave, and much more.

Would you like more information and/or to apply?

• If you have any questions, please feel free to contact one of our academic advisors at lauri.kramer@hku.nl. Please use this email address exclusively for asking questions;
• You can apply through November 16, 2025, by answering the questions below and uploading your resume;
• The interview will take place on the afternoon of November 20, 2025.

Questions

• What appeals to you most about this position, and why do you think you would be a good fit for it?
• What relevant (work) experience do you bring to the table when you join our team?
• Can you give an example of a work situation where you had to keep a clear head and prioritize during a hectic moment? How did you handle it?
• How do you ensure that your work effectively meets the needs of the people you support?

This position is being advertised both internally and externally. In the event of equal qualifications, internal candidates will be given priority. In our selection process, we recognize the value that diversity brings to our organization. Recruitment agencies are asked not to contact us regarding this position.