Management Assistant (0.8–1.0 FTE)

The Amsterdam University of Applied Sciences (HvA) is currently seeking a candidate for its Faculty of Digital Media and Creative Industries:

Management Assistant (0.8–1.0 FTE)

Are you skilled at managing complex schedules and providing the proactive support we’re looking for? If so, read on.

What will you be doing?

As a management assistant, you will serve as the right-hand person to our executive team and will primarily ensure that all secretarial and organizational tasks are handled efficiently. In this role, you will be the first point of contact for the executive team’s internal and external contacts.

You will handle incoming and outgoing correspondence and be responsible for managing phone calls, emails, and the schedule. This involves complex schedule management, with a particular focus on coordination meetings with various parties. The ability to maintain an overview, prioritize tasks, and work systematically is essential for this role.

The management assistants to the dean and the director of operations jointly manage the administrative office. You will generally cover for each other’s duties. A high degree of teamwork is required.

You are responsible for independently organizing and preparing meetings and gatherings. You also monitor the progress of decisions made. This includes assigning action items, tracking deadlines, and gathering all the information and documents needed for the meetings. Booking travel and reserving meeting rooms are also part of your responsibilities. In short: you ensure that work processes run smoothly from start to finish!

What are you bringing?

For this important position, we are seeking a strong, enthusiastic, and service-oriented individual with a college-level education and mindset, as well as a healthy sense of humor. You have several years of relevant work experience at the management level and excellent written and spoken proficiency in Dutch and English. You also possess strong verbal communication skills and are adept at setting priorities. Stress resilience, a flexible work ethic, good interpersonal skills, and a sense of responsibility are key qualities. In addition, you have an affinity for or experience in an educational setting, extensive experience with MS Office (PowerPoint, Excel, SharePoint environment, etc.), and quickly feel at home with various IT systems.

The faculty secretariat consists of personal assistants to the dean and the director of operations, as well as the junior and senior faculty secretaries and support staff for the faculty council. It is important that you are able and willing to take over each other’s duties in general terms. This requires a high degree of collegiality. Cooperation is essential in this regard. 

Where will you be working?

The Amsterdam University of Applied Sciences (AUAS) is the university of applied sciences of, for, and with Amsterdam—one of the largest universities of applied sciences in the Netherlands, deeply rooted in metropolitan Amsterdam. We currently have over 4,000 employees. The city and surrounding region serve as a rich learning environment for us; an inspiring “laboratory” where students, lecturers, professors, and external partners collaborate on a single mission: Creating Tomorrow Together.

The Faculty of Digital Media and Creative Industries is one of the seven faculties at Amsterdam University of Applied Sciences. The faculty offers associate degree, bachelor’s, and master’s programs to approximately 10,500 students. Research is conducted by eight research groups and two Centers of Expertise within the Knowledge Center. The faculty employs approximately 1,000 people (650 FTE).  

The faculty management team is supported and advised by the administrative staff, which consists of the heads of the Human Resources, Information Management, Education & Research, Finance, Planning & Control, Communications, and Housing departments, as well as the Education Office.

Talent as a foundation, diversity as a strength

The AUAS aims to be an organization where everyone feels welcome, valued, and at home. As an employer, we believe that the more inclusive we are, the better we can perform as a knowledge institution of and for the city. We would like to see the diversity of backgrounds and perspectives that Amsterdam has to offer reflected in our university’s workforce. Regardless of your gender, age, (cultural) background, who you love, or what you believe: we warmly invite you to apply!

What do we offer?

• First and foremost, a varied job in a pleasant work environment;
• HAY job profile for Secretary 1, Grade 8 (HBO collective bargaining agreement);
• A salary ranging from a minimum of EUR 2,687.76 to a maximum of EUR 3,691.27 gross per month for a full-time position, depending on education and experience;
• Initially, this is a one-year temporary position (D4 contract), which we would like to extend depending on your performance, organizational developments, and staffing availability;
• The Amsterdam University of Applied Sciences offers a comprehensive package of employee benefits, including a generous vacation policy and a 13th month’s salary;
• In addition, the AUAS (through the AUAS Academy) offers excellent opportunities for study and professional development and encourages employees to continue their professional growth;
• With us, you get free and unlimited access to the training courses available on our online learning platform, GoodHabitz.

Would you like to learn more about this position?

Please feel free to contact Jaak Mulder, Director of Operations at FDMCI, who will be happy to answer your questions at 06-21155976 or via j.mulder@hva.nl.

Will you be our new management assistant?

Impress us with your cover letter! Click the “Apply Now” button to apply online by July 7, 2022. 

What else you need to know

• We will only consider your application if you apply via the “Apply Now” button; we will not consider applications sent by email;
• This job opening has been posted internally and externally at the same time. If candidates are equally qualified, internal candidates will be given priority over external candidates; 
• The job interviews will take place on Monday, July 11 (Round 1) and Thursday, July 14 (Round 2);
• Would you like to learn more about our application process? Please visit our website, "Working at the AUAS."
• In the recruitment and selection process for this position, we adhere to the AUAS Application Code. Unsolicited recruitment efforts in response to this job posting are not appreciated.