Executive Assistant

Tasks and Responsibilities

• Make travel arrangements and other appointments for the Executive Director and serve as her personal assistant.
• Update the ELIA database based on networking input provided by the Executive Director, in collaboration with the membership team.
• Arrange meetings for ELIA’s Representative Board and Executive Group and communicate with board members; take minutes of the Representative Board and Executive Group meetings.
• Schedule ELIA team meetings and take minutes.
• Prepare for the biannual elections and annual General Assemblies, in collaboration with the Membership team.
• Work with the Executive Director and/or other team members to organize team-building and recreational events.
• Be responsible for the day-to-day operations of the ELIA office, in collaboration with the Finance Manager. This will include answering the phone, posting and processing job applications, managing office supplies and mail, arranging for office space maintenance, liaising with the building managers, and performing some maintenance tasks for the ELIA Team’s digital and online workspaces.
• Help organize ELIA events as needed. This may occasionally involve travel and longer workdays.

Profile

• You have a college degree or have gained relevant work experience.
• You are fluent in English and have a good command of Dutch; additional language skills are a plus. You are exceptionally well-organized and enjoy getting things done quickly and accurately.
• You are discreet, diplomatic, and know how to interact with different groups and nationalities. Providing excellent service is important to you.
• You are a proactive team player who connects with others easily.
• You have some experience in developing systems for organizing and sharing (complex) information. Your computer skills are excellent; you are proficient in the Microsoft Office/Office 365 suite and are able to teach others what you know.
• You are also willing to become proficient in the other digital tools used by ELIA’s partially remote team to collaborate, such as Monday.com, Your Membership, and Zoom.
• You are a quick thinker, easily able to keep up with a multi-tasking Executive Director and team.
• A strong interest in the arts and (higher) arts education, along with a strong desire to learn, will be an asset to you as a candidate.

What ELIA offers

• A great professional opportunity in the international creative sector, full of challenges and responsibility;
• A great addition to your resume;
• Lovely colleagues and a workplace in Amsterdam in a creative and inspiring environment;
• Opportunity to work remotely;
• A well-established international network in the arts, culture, and education sectors.
• Salary ranging from EUR 2,243 to EUR 3,145 for a full-time position, adjusted according to the part-time percentage.

ELIA is committed to being an equal opportunity employer and ensuring that its workforce is diverse and representative of society. ELIA welcomes applicants from a wide variety of backgrounds.

Application Process

Please email your resume and cover letter (in English) to Maria Hansen, Executive Director, at jobs@elia-artschools.org by January 31, 2023, at the latest.

You will be notified if you are selected for an interview by February 6, 2023, at the latest.

The first round of interviews is scheduled for February 13, 2023.

The second round of interviews is scheduled for February 21, 2023.

Please indicate in your cover letter whether the interview dates pose any problems for you. The interviews will take place at A-Lab (Overhoeksplein 2 – Amsterdam).

For more information, please visit the ELIA website and/or contact the ELIA Office at +31 (0) 20 330 1116.