Executive Secretary

We have close ties to our city through our two locations

(Centrum and Voorhof), through fifteen Vindplaatsen (in schools), and through our

activities in people's homes. DOK Centrum is housed in OPEN, an initiative of

DOK and De VAK. OPEN is Delft’s informal meeting place where language,

where culture and technology come together. Whether you come to read, make music, or

dancing, painting, or enjoying good food: everyone is welcome! The others

One of DOK's locations is DOK Voorhof, which houses the Taalhuis, among other things.

The Executive Team

The management team consists of a

a managing director and a deputy director who each have their own specific

have their own areas of responsibility and back each other up when necessary. The management team sets

accountable to the Supervisory Board and the Works Council.

DOK is set to

draw up a new strategic direction and a multi-year policy plan in the fall of 2022. That

means that there will be a strong focus on further deepening and broadening

of our policies in areas such as reading for pleasure, art and culture,

equal opportunities and partnerships (with the municipality, the education sector, and cultural

settings),

What does your work involve?

To

To round out our executive team, we are looking for an executive secretary.

As an executive secretary, you are the right-hand person for the executive team (consisting of

(consisting of two directors) and management. You

play an active role in shaping the new direction and the new

policy plan. You provide advice, prepare for core team meetings, and contribute

decision-making. You draft policy documents (Annual Plan and Board Report), and

handles the processing and follow-up communication of this matter both internally and externally

the organization.

You will also support the

liaising with the Supervisory Board. You will prepare the agenda and supporting documents, draft

takes notes, tracks the resulting actions, and assists with the

implementation.

You will be responsible for

a wide variety of topics within the organization, and that is why

It is important that you can monitor the development and implementation of the policy

content and coherence.

Who are you?

You're used to it

to work at a strategic level. You naturally keep track of what’s going on within

and outside the organization, and provides both solicited and unsolicited policy advice.

You are aware of the developments in the

library and/or cultural sector and actively contributes ideas on how DOK

can address current topics. You have experience with translation

translating policy into organization-wide guidelines, regulations, and procedures, whereby

make sure that the policy is understandable and practical for the

employees.

What we offer

you?

DOK wants a

an organization where everyone feels welcome, valued, and at home. As

As an employer, we also believe that the more inclusive we are, the better

We can serve as a language and cultural education center of and for the city. We

We therefore do our best to reflect the diversity of backgrounds and perspectives

to bring together all that Delft has to offer within our workforce

library.

DOK offers an employment contract between the

20 and 24 hours per week for one year, with the intention of extending this to

mutual satisfaction. The terms of employment are in accordance with the collective bargaining agreement

Public Libraries; the position is contingent upon knowledge and experience

valued on a 10-point scale, with a maximum of €4,643 gross per month

(excluding 8% vacation pay and 3.25% year-end bonus) based on 36

hours. Partial remote work is possible.

How can you

Want to comment?

Does this job opening

Does this sound like you, and do you see yourself in the job description? If so, we hope

We look forward to hearing from you. We will make our selection as objectively as possible based on your

qualities and therefore choose to ask all candidates the same questions

answer in their cover letter. Use no more than 200 words for the

answering every question.

1. What motivates you to apply for this position at DOK?

   Want to apply?

2. What shows that you are used to

   How do you work at the strategic level? Give a specific example.

3. What developments are taking place within the library and/or

   The cultural sector will play an important role over the next three years and must

   should we definitely include in our new policy?

4. What do you think is important when it comes to making something understandable and

   How can policies be made actionable for employees? Give a specific example.

5. As an executive secretary, you will be involved in various

   policy issues within the organization. How do you ensure consistency?

Do you have

If you have any questions about the job posting, please contact Yuri Matteman at +31 15 2130792

Please send

Please send your answers to the questions and your resume to Anouk

werken@dok.info is bitter.

(No later than June 30) Please include in the subject line that this concerns the

Job Opening: Executive Secretary.