Executive Secretary

The VO Council is seeking an experienced executive secretary (m/f/x) to provide support to the association’s chair and vice chair. Together with the board secretary and the executive secretary, the executive secretary forms the board and executive secretariat team.

What will you be doing?

• You will manage the schedules of the chair and vice chair, independently set priorities when scheduling appointments, and maintain the necessary contacts with internal and external parties;
• You will, in collaboration with the executive secretary, assess the importance and urgency of incoming correspondence and, on your own initiative and at your discretion, attach any necessary information for processing;
• You will finalize and edit meeting documents as needed, attach relevant background information, familiarize yourself with the content, and prepare the minutes of Executive Committee and General Board meetings;
• Together with the board secretary, you will establish the association’s meeting schedule;
• You will receive and assist visitors to the chair and vice chair, acting as a hostess;
• You will help organize the General Members' Meeting (GMM).

 Who are you:

You’re proactive, have no trouble approaching people, and are easy to talk to. Even with a busy schedule, you keep track of everything and know how to set the right priorities. Keeping track of deadlines and commitments is second nature to you. Scheduling appointments comes easily to you.

You have a college-level education and way of thinking, organizational and political acumen, and the ability to handle stress. You have excellent verbal and written communication skills and experience working with Office, CRM, and (preferred) Ibabs. You have at least five years of experience in a similar role.

We offer:

A challenging role in a small, close-knit team within a young organization at the intersection of advocacy, politics, and member support across a wide range of areas. We work closely together, build on each other’s strengths, and rely on one another. We work hard (it’s certainly not a 9-to-5 job), but there’s also room for relaxation and a laugh.

The option to work partly from home, subject to mutual agreement.

A full-time position with a salary in pay scale 8 of the CAO VO (minimum €2,683 and maximum €4,055 gross per month on a full-time basis), depending on experience. The VO-raad also offers an excellent package of benefits, including a generous number of vacation days, an end-of-year bonus of 8.33%, an excellent pension plan with the ABP, and an annual training budget.

We are offering a one-year contract with the option to extend indefinitely. The position will be available at the end of 2023.

Apply:

If you are interested in this position, please apply by October 25, 2023. Send your cover letter and resume to vacature@vo-raad.nl. Interviews will be held during the week of October 30, 2023. In addition to two rounds of interviews, the process also includes a “chemistry interview” with the chair and vice chair. For more information about this position, please contact Jasper Aalbers-Kaliarnta, board secretary, at jasperaalbers@vo-raad.nl or 06-10213351.