Administrative Assistant, Utrecht Cultural Fund

What will you be doing?

You will serve as the public face of the Utrecht Cultural Fund for our clients and will be responsible for processing the applications we receive. You will maintain our records and propose ideas on how to streamline our processes. You will organize and support committee and board meetings.

You will be responsible for:

• Responding to emails and phone calls from applicants.
• Recording incoming applications, verifying that they are complete, requesting additional information if necessary, and checking whether the organization complies with the fund’s guidelines.
• Processing incoming payment requests.
• Provide support to colleagues in advising, sending out decision letters, handling the administrative aspects of new or departing committee and board members, and scheduling, organizing, and facilitating meetings.

Who are we looking for?

You are an enthusiastic and dedicated colleague. You are meticulous, conscientious, able to handle peak workloads, and get along well with a wide variety of people. Customer service is a top priority for you, and you have a positive and eager-to-learn attitude. You quickly master digital systems and enjoy working as part of a team. You can record and manage data with great precision, and you find this work enjoyable. Finally, you are able to complete many tasks during your workday and enjoy spending a lot of time at the computer.

Job Requirements

You have/are:

• At least a high school diploma or equivalent.
• A wealth of digital skills.
• Accurate, stress-resistant, and effective.
• Strong written and verbal communication skills in Dutch.
• You work well on your own and enjoy working with others.

On Mondays, we work as a team in the office. In addition, this position is well-suited for working (partly) from home, if you prefer.

What do we offer?

Working for the Province of Utrecht means making a valuable contribution to addressing societal challenges. These challenges require bringing together many different disciplines and interests—primarily outside, but also within the organization. As an employee, you serve as the connecting link. We gather knowledge, share our expertise, and achieve success together. After all, we get further when we work together.

We invest in the development of our employees. You’ll have plenty of opportunities to take the initiative and room to grow. We believe a healthy work-life balance is important. Everyone has the chance to work flexibly and at their own pace. At the Province of Utrecht, we work in a hybrid model. We’ll shape what this looks like together.

The organization is evolving. We are undergoing a process of professionalization and are increasingly adopting a task-oriented approach. If you enjoy taking the lead and want to help shape the future of our organization, we guarantee you an exciting experience.

In addition to challenging work and great coworkers, we offer you:

• A one-year temporary employment contract for 20 hours per week, with the possibility of extension through December 31, 2025. This is a new position, and funding is secured through 2025. We hope to be able to secure funding for this position beyond that date as well; 
• a salary ranging from a minimum of €2,448.23 to a maximum of €3,439.83 gross per month based on a full-time position of 40 hours per week (pay grade 7);
• an Individual Choice Budget of 22.37% on top of your monthly salary, which you can choose when to receive; 
• 18 vacation days plus a generous ATV scheme offering up to 25.5 additional days off based on full-time employment;
• a solid pension plan;
• a personal development budget of €5,000 every five years;
• the opportunity to develop yourself through the courses offered by the UtrechtAcademie.                                                                                                       

Contact Information

For more information about this position, please contact Jenny Booms, Secretary of the Utrecht Cultural Fund, at 06 24 87 40 28. For more information about the application process, please contact Henny Willems, Recruitment & Selection and Mobility Advisor, at 06 38 57 32 85 or email matchpoint@provincie-utrecht.nl.

Apply

Are you interested? If so, please apply by April 14 at the latest via the application button.

Internal candidates are given priority over external candidates.

Please send us your resume and cover letter. You can address your letter to Heleen van Duursen.

The CV screening will take place on April 15. The first round of interviews will be held on Wednesday, April 17. Please let us know in your letter if you are unavailable on that date. The second round of interviews is scheduled for April 22.

We believe it is important that everyone has the opportunity to work to the best of their ability. In accordance with the Participation Act, we therefore warmly encourage candidates listed in the Target Group Register to apply for this position.                                                   

We require a Certificate of Good Conduct (VOG) from every new employee. Integrity is a key topic during the job interview.

Who are we?

Utrecht is a province to be proud of. Diverse, vibrant, and steeped in history. It is home to a wide variety of lifestyles, cultures, and personal preferences. Our region is a leading region with an innovative knowledge-based economy.

Our mission is to enhance the appeal of our province and to facilitate growth in a way that preserves the quality of our environment. Together with residents, businesses, organizations, and other government bodies, the provincial government and its staff are working with enthusiasm and determination to create a healthy and sustainable living environment. We want everyone in the province of Utrecht to enjoy a wonderful place to live and work. That is why we strive to maintain a good balance between green spaces and growth.

Utrecht Cultural Fund

Utrecht is a province to be proud of. Diverse, vibrant, and steeped in history. It is home to a wide variety of lifestyles, cultures, and personal preferences. Our region is a leading region with an innovative knowledge-based economy.

The Cultuurfonds is the largest private cultural foundation in the Netherlands and supports projects, activities, and institutions with the aim of promoting culture and nature in the Netherlands. The Cultuurfonds’s areas of focus are divided into: Visual Arts, History & Literature, Monument Preservation & Heritage, Music, Nature, and Theater, Dance & Film. The Cultuurfonds consists of a national office, located in Amsterdam, and 12 provincial branches. The provincial branches are housed within the provinces, and the King’s Commissioners (cvdK) serve, in an ex officio capacity, as chairpersons of the board of their respective provincial branches.

The Utrecht Cultural Fund has an annual budget of approximately €800,000 to allocate to projects and investments in the province of Utrecht. This budget is generated by revenue from lotteries, returns on investments, donations, and private endowments established for specific purposes. On average, around 200 projects are supported each year.

The Utrecht administration is formally responsible for Utrecht’s expenditures, its own initiatives, and projects within the province. In addition, the Utrecht department has an advisory committee composed of experts, each with their own area of expertise. This advisory committee meets four times a year to provide advice on ongoing projects and decide whether to approve or reject funding requests.

In addition to handling requests for support, the Utrecht Cultural Fund also launches a number of its own initiatives. These include projects and collaborations with other organizations aimed at supporting culture and nature in the broadest sense. Some examples include UP:Next, the grant program for pop musicians in Utrecht, and the KIEM scheme, which supports small-scale nature projects.

The board and the advisory committee receive daily support from the secretariat. The secretariat currently consists of a secretary and two part-time advisors. Due to staff turnover and team expansion, we are looking for a secretary and an administrative assistant. 

We do not welcome unsolicited sales calls regarding this advertisement.