Administrative Assistant for Cultural Activities & Education

The field

There are hundreds of cultural organizations in The Hague. These include theater, dance, and music groups, as well as cultural initiatives. CultuurSchakel supports all of these organizations in The Hague. We help people in The Hague find leisure activities in areas such as dance, music, media, visual arts, theater, and literature. We also provide information on what’s happening, where you can take classes, or where to attend performances.

We support education through guidance, advice, our network, and tailored programs. For example, all students have the opportunity to visit a theater or museum, or an artist can come to their classroom.

To ensure everything runs smoothly, we are looking for administrative support that occasionally involves some organizational tasks.

Do you have your affairs in order? Does having a clear overview make you happy? Do you enjoy supporting a team so you can deliver the best work together? Then keep reading!

As an administrative assistant, you’ll be based in the secretariat, but due to the specific tasks involved in this role, you’ll be working across the various departments of CultuurSchakel. A large part of your work will be for the cultural engagement team—a group of advisors who work together throughout the city to support arts and cultural initiatives and organizations. This diverse team (see also the website) could use some support. That’s where you come in.

As part of the Cultural Education team, your responsibilities will include serving as a help desk for the many cultural field trips that schools take with their students, and working with a colleague to manage the scheduling of those field trips. You will also work with the coaches to organize meetings for external stakeholders, for which you will send out invitations and manage registrations.

Here's what you'll be doing:

In this role, you will serve as an administrative assistant working across various areas of the organization. You will ensure the proper processing of grant applications for “Geld voor je Kunst,” keep the schedule for school visits organized, assist the heads of the Cultural Practice and Cultural Education departments with calendar management, draft minutes for meetings and networking events, book external venues, keep provider profiles on the website up to date, schedule appointments and send out invitations, follow up on them, and archive our records.

In short, with you on our teams, everything runs like a well-oiled machine. 

We are looking for someone:

• With several years of experience in administrative processes;
• With knowledge of Microsoft 365 and, ideally, experience with SharePoint and Teams;
• Someone who easily picks up new systems, such as Planned Culture;
• Who is meticulous and gets the job done;
• That is customer-friendly;
• Who can juggle multiple tasks at once;
• Who can work independently under the supervision of a department head. 

In addition, our ideal candidate is:

• Someone who lives in or near The Hague;
• Someone who will be a great addition to our diverse team. 

What do we offer?

• A one-year employment contract with the possibility of renewal and the prospect of a permanent position;
• Salary scale 6 under the Collective Bargaining Agreement for Arts Education, depending on age and experience;
• An excellent collective bargaining agreement and pension plan (with the employer contributing 70% of the pension premium).
• The option to work extra hours each week so you can take more time off during school breaks.
• A company-issued laptop and phone.
• A job in a beautiful location in the heart of The Hague, with a tram stop right outside the door. 

Working at CultuurSchakel is enjoyable because there are so many great colleagues, and we can make a difference for the city and its institutions. The mix of office work and meetings keeps the job varied and interesting for me. (Soeshiel Sharma – Informal Networks Advisor)

Yes, I want this job!

We’d love to invite you to apply. You can do so by applying via this link by May 15

There, you can enter your information and upload your resume and cover letter. CultuurSchakel adheres to the Cultural Diversity Code and strives to be an organization that reflects society. We look forward to hearing from candidates who will enhance the diversity of our team. 

Would you like more information first?

Please send an email to Saskia Kuijpers at saskiakuijpers@cultuurschakel.nl. If you’d prefer her to call you, please leave your phone number. 

Save the date

Please note that the first interviews will take place on May 23 and 25.

The second round of talks is scheduled for May 31.