Executive Assistant

Tasks and Responsibilities

• Make (travel) arrangements and other appointments for the Executive Director and function as her personal assistant.
• Update the ELIA database on networking input provided by the Executive Director, in collaboration with the membership team.
• Make arrangements for ELIA’s Representative Board and Executive meetings and communicate with board members; minute meetings of the Representative Board and Executive Group.
• Schedule ELIA team meetings and minute them.
• Prepare the biannual elections and annual General Assemblies, in collaboration with the Membership team.
• Together with the Executive Director and/or other team members, prepare team strategic and fun days.
• Be in charge of the running of the ELIA office, in collaboration with the Finance Manager. This will include first response on the telephone, posting and processing job applications, supplies and post, arranging care for office space, contact with the office building managers, some maintenance tasks for the ELIA Team’s digital/online (co-) working spaces.
• Partake in the preparation of ELIA events as required. Occasionally, this will involve travel and extended working days.

Profile

• You are educated to degree-level or have acquired the relevant work experience.
• You are fluent in English and have a good command of Dutch, more language skills are an asset. You are exceptionally well organised and enjoy getting things done fast and correctly.
• You are discrete, diplomatic and you know how to liaise with different groups and nationalities. Providing excellent service is important to you.
• You are a pro-active team player and connect with others easily.
• You have some experience in developing systems for organising and sharing (complex) information. Your computer skills are excellent; you have mastered Microsoft Office/Office 365 package and have the ability to teach others what you know.
• You are also willing to become proficient in the other digital tools used by ELIA’s partly remote-working team to collaborate, such as Monday.com, Your Membership, and Zoom.
• You are a fast thinker, easily able to keep pace with a multi-tasking Executive Director and team.
• A strong interest in arts and (higher) arts education and a great drive to learn is to your advantage as a candidate.

What ELIA offers

• A great professional opportunity in the international creative sector filled with challenges and responsibility;
• A worthy upgrade of your resume;
• Lovely colleagues and a workplace in Amsterdam in a creative and inspiring workspace;
• Opportunity to do some of the work remotely;
• A vast international network in the arts, culture and education world.
• Salary ranging from EUR 2.243 to EUR 3.145 at full-time level, scaled to part-time percentage.

ELIA strives to be an equal opportunities employer and to see that the make-up of its staff is diverse and representative of society. ELIA welcomes applicants from a wide variety of backgrounds.

Application Procedure

Please email your resume and motivation letter (in English) to Maria Hansen, Executive Director, at jobs@elia-artschools.org at the latest by 31 January 2023.

You will be informed if you are selected for an interview at the latest 6 February 2023.

The first round of interviews is planned for 13 February 2023.

The second round of interviews is planned for 21 February 2023.

Please indicate in your motivation letter whether the selection dates pose any problems to you. The interviews will take place at A-Lab (Overhoeksplein 2 – Amsterdam).

For more information, please visit the ELIA website and/or contact the ELIA Office at +31 (0) 20 330 1116.